Executive Assistant to Chairman | Part time opportunity
Deloitte is the brand under which tens of thousands of dedicated professionals in independent firms throughout the world collaborate to provide audit, consulting, financial advisory, risk management, and tax services to selected clients.
With access to the intellectual capital of approximately 200,000 people worldwide, member firms focus on client service through a global strategy executed locally in nearly 150 countries. The Romanian office was established in 1992 and nowadays it employs over 600 professionals and provides services to diverse range of local and international clients.
As the firm of choice professional services clients, Deloitte is also the firm of choice for for outstanding professional talent. To uphold our first class reputation and sustain our rapid growth, we are constantly seeking people who can meet the challenges of our working environment.
At Deloitte we value innovative thinking, diverse insights and we strive to offer an exceptional level of customer service through our expertise and professionalism. From the supportive and collaborative culture to the progressive learning and development, you'll experience from day one why Deloitte is a place thousands enjoy working.
Visit now our career website https://jobs2.deloitte.com/ro/en/ to find more about career opportunities, working with us, benefits & culture, and Learning & Development programs.
strong English and Romanian written and oral communication skills;
well organized, dependable and focused on the Chairman needs;
proactive attitude, being one-step-ahead of the Chairman especially in managing of the agenda, with a long-term task approach;
multi-tasking, with good sense of prioritization and problem-solving skills;
strong attention to details, critical thinking, analysis and conflict-resolution skills;
integrity and ability to manage confidential information appropriately and professionally;
strong knowledge of MS Office, IOS and technically savvy;
friendly but discreet, outgoing and dynamic personality.
Sets up and coordinate and (re)confirms meetings (liaising with internal and external clients to ensure all participants are aware of, available and prepared for the meeting, prepare and disseminate necessary documents, drafting meeting agendas if needed);
Handles all necessary logistics for the meetings (room & other equipment, transportation/ Deloitte driver or other transport means, coordinates arrival of participants when meeting is outside the office, or parking arrangements, catering for small foods and drinks when needed, etc.);
Manages events invitations received by the Chairman, getting all necessary details and include them tentative in the agenda in advance so meetings and events do not overlap, solves conflicts in due time;
Manages confidential and highly sensitive information, acting in accordance with the ethical Code of Conduct of Deloitte Global;
Screens and prioritizes all incoming phone calls and mail - responding and following up when necessary - generate and compose responding replies for standard messages;
Identifies (in correspondence) and monitors actions that involves the Chairman and/or other third parties and follows them through until completion, making sure all deadlines are met.
Liaises with staff and clients acting as a first point of contact;
Arranges phone calls/conference calls for the Chairman.
Maintains the contact databases (business contacts, clients list, authorities, etc.).
Makes travel arrangements according to company procedures (airplane tickets, hotel accommodation, transfers, car rentals, etc.);
Works as a liaison with the finance team regarding payment of business-related invoices and expenses.