Executive Assistant to Chairman | Part time opportunity
Voted the Most Desired Employer in Romania, in the Financial Services Industry, in 2020 Catalyst survey, Deloitte Romania provides services in audit, tax, legal, consulting, financial advisory, risk advisory, business processes as well as technology services, through 2,000 professionals.
Worldwide, Deloitte serves four out of five Fortune Global 500 companies through a globally connected network of member firms in more than 150 countries and territories, with over 330,000 professionals. The organization is recognized among “World’s Best Workplaces™” by Great Place to Work® and Fortune and among “World’s Most Attractive Employers”, by Universum, according to 2020 surveys.
We believe that innovation comes from contrasting disciplines, backgrounds and cultural perspectives and that the innovative solutions our people deliver have to always make an impact that matters for our clients, for our local communities and for the planet. We celebrate individual strengths and we prioritize our people’s well-being.
You bring the ambition, we’ll provide the opportunities.
strong English and Romanian written and oral communication skills;
well organized, dependable and focused on the Chairman needs;
proactive attitude, being one-step-ahead of the Chairman especially in managing of the agenda, with a long-term task approach;
multi-tasking, with good sense of prioritization and problem-solving skills;
strong attention to details, critical thinking, analysis and conflict-resolution skills;
integrity and ability to manage confidential information appropriately and professionally;
strong knowledge of MS Office, IOS and technically savvy;
friendly but discreet, outgoing and dynamic personality.
Sets up and coordinate and (re)confirms meetings (liaising with internal and external clients to ensure all participants are aware of, available and prepared for the meeting, prepare and disseminate necessary documents, drafting meeting agendas if needed);
Handles all necessary logistics for the meetings (room & other equipment, transportation/ Deloitte driver or other transport means, coordinates arrival of participants when meeting is outside the office, or parking arrangements, catering for small foods and drinks when needed, etc.);
Manages events invitations received by the Chairman, getting all necessary details and include them tentative in the agenda in advance so meetings and events do not overlap, solves conflicts in due time;
Manages confidential and highly sensitive information, acting in accordance with the ethical Code of Conduct of Deloitte Global;
Screens and prioritizes all incoming phone calls and mail - responding and following up when necessary - generate and compose responding replies for standard messages;
Identifies (in correspondence) and monitors actions that involves the Chairman and/or other third parties and follows them through until completion, making sure all deadlines are met.
Liaises with staff and clients acting as a first point of contact;
Arranges phone calls/conference calls for the Chairman.
Maintains the contact databases (business contacts, clients list, authorities, etc.).
Makes travel arrangements according to company procedures (airplane tickets, hotel accommodation, transfers, car rentals, etc.);
Works as a liaison with the finance team regarding payment of business-related invoices and expenses.