Department Assistant, Engineering Center Cluj

Employer: Bosch Romania
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • Cluj Napoca
  • Updated at: 01.12.2020

    Company Description

    Welcome to a place where your ideas lead to something big. Welcome to Bosch. Whether in the areas of driver assistant systems, automated driving, connected and electric mobility, our ideas make driving safer than ever before. This is only possible with the help of more than 700 talented engineers from Bosch Engineering Center Cluj specialized in software engineering, hardware and mechanical engineering, reliability engineering & quality validation, who work closely together with other Bosch Engineering Centers and with Bosch Plant Cluj. So why not join us in starting something remarkable? Make it happen.

    Qualifications

    • University degree in technical field and/or Business Administration;
    • Work experience within multicultural and multinational environment;
    • Customer orientation and strong time management skills;
    • Well organized and structured;
    • Flexible, dynamic and detail oriented person;
    • Initiative, precise, quality oriented mindset;
    • Problem solving and self-motivated attitude, ability to cooperate within a team;
    • Willingness to travel (occasionally);
    • Excellent communication skills in English both spoken and written.


    Additional Information

    #LikeABosch Benefits

    • 25 days of annual leave, because work-life balance is essential to us;
    • Flexible working hours, but if you want to work 5 days per month from somewhere else, feel free, our Home Office program helps you do that;
    • Lunch discounts and daily subsidies at our canteen/restaurant;
    • Private medical insurance, because your health is a priority to us;
    • Flexible benefits - On top of your salary, we offer you a monthly budget via your benefit account, which can be used for several different services;
    • Annual performance bonus;
    • Internal development Trainings - we have local development programs for Project Managers, Line Managers and Experts;
    • Inspiring working conditions.
    Job Description

    Organization

    • Organizing visits as well as various internal or external events
    • Organizing internal department meetings
    • Periodic updating of the intranet page and of the accounts on the social or professional networks of the department
    • Supporting the induction process by preparing the workspace for new employees

    Document management

    • Implementing the concept of data security
    • Creating and distributing meeting minutes. Deadline monitoring.
    • Periodic updating of the department's organizational chart
    • Correspondence in English and Romanian
    • Periodic updating of department-specific documents (procedures, processes, etc.)
    • Management of postal correspondence (internal distribution)

    Providing administrative support

    • Travel arrangements (according to budget and requirements) for all employees of the department
    • Checking the time management system at the end of the month for the department. Monitoring of vacation and home office days.
    • Ordering and managing office equipment and consumables (with a minimum stock and / or with the Kanban office system)
    • Ensuring the stock of IT equipment in accordance with the needs of the department

    Assistance to the department manager

    • Organizing the agenda of the department manager (preparing the day before the daily folder for meetings, with presentations and documents)
    • Support for the preparation of various presentations and documentation
    • Scheduling meetings