Procurement Agent - Swedish

This role is an exciting career opportunity for those of you who are fluent in Swedish & English and who aspire to develop a carrier in the accounting and finance fields. As Procurement Agent you will be mainly responsible for creating Purchase Requisitions and Purchase Orders in the financial system, send the approved Purchase Order to the supplier and assist the Accounts Payable Agents in resolving any discrepancies related to the 3-way match of the purchase order and the invoice.

To succeed in this role, you will need to pay attention to details, stay organized and take full ownership of the tasks related to procurement. You will manage purchase requisitions and purchase order creation in compliance with company working procedures. One of your main responsibilities will be to ensure all requests received have the proper support documentation and that all stakeholders are clearly identified on the Purchase Order created. You will also need to investigate any issues/gaps related to invoice matching and provide solutions in order to complete the process timely and accurately. You will also be closely collaborating with the Procurement team in Montreal to understand the commercial terms.  

Even if some prior experience in the procurement/accounting field will be considered as a plus, the position is also a good opportunity for people not related to finance and accounting as we will provide tools and training which will help you succeed in the role. The Procurement Agent is part of the Accounts Payable Team of SNC-Lavalin’s Finance Shared Service Centre based in Bucharest.

Responsibilities

• Perform Procurement related activities allocated by the direct supervisor
• Manage requests for purchase requisition/purchase order creation
• Create purchase requisition/purchase orders in the system   
• Place the order with vendors by sending the created and approved purchase orders
• Assist in matching the invoice to the purchase order and in resolving any discrepancy
• Work closely with the Corporate Procurement team to understand commercial terms related to the purchase orders;
• Perform root cause analysis and identify solutions
• Actively contribute to creation, completion or update of the training documents and working procedures
• Provide training to newcomers
• Identify process/system improvements opportunities and participate in their implementation
• Run reports and produce KPI’s (key performance indicators) when needed
• Perform other tasks related to Payables activities

• Flexible working schedule – organized in 2 shifts: 9:00-18:00 & 10:00-19:00 Monday to Friday
• Work from Home
• Motivational financial package & flexible benefits
• Easter and Christmas bonus
• Direct contract with SNC-Lavalin
• Team buildings, Fun@Work activities
• Free French language classes
• Learning and Development programs, Training, Career opportunities
• Employees Wellness Program – fresh fruits, chair massage, counselling sessions, additional sick days, employee wellness rooms
• Friendly and dynamic work environment
• CSR & Sport activities

• Good Swedish & English language skills
• Knowledge of Procure-to-Pay process is a plus
• Basic accounting knowledge is a plus
• Basic knowledge of Oracle or another ERP system is a plus
• Previous experience in Finance / Accounts Payable fields is a plus
• Excellent knowledge of Microsoft Office Suite
• University Degree (studies in Economics is plus) or relevant work experience

• Strong team player
• Attention to details paired with good analytical abilities
• Strong customer service orientation
• Good communication skills
• Able to set priorities and complete multiple projects simultaneously
• Work experience in shared services, process driven or service centre environment is a plus