Procure to Pay Specialist with Polish

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Employer: Hays Romania
  • Accounting - Finance
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 27.04.2020
    Short company description

    Hays is the leading global specialist recruitment group. We are the experts in recruiting qualified, professional and skilled people across a wide range of specialised industries and professions.

    We operate across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments. At Hays, we believe the right job can transform a person's life and the right person can transform a business.


    • Fluency in Polish and English is mandatory
    • Computer literate with experience of relevant Microsoft Office programmes such as Word and Excel.
    • Experience in Finance and Purchase to Pay process matters.
    • Experience of Oracle systems preferred but not necessary.
    • Familiarity with Purchase Order systems desirable but not essential.
    • Must have a flexible approach to work and able to adapt to change.
    • Good communication skills and polite telephone manner.
    • Strong attention to detail and organisational skills.


    • Scanning – Review, check invoices received daily in the central mailboxes and upload them into the accounting system.
    • Vendor Master – Review, complete and communicate where applicable vendor master creations and amendments based on country requirements on a timely basis.
    • Ledger Management – Control supplier ledger accounts daily, ensuring accuracy of balances through supplier statement reconciliations, debit balance reviews and aged items.
    • Helpdesk – Respond and manage day-to-day communication with internal and external vendors, ensuring timely resolution to queries including management of processing queues.
    • Disbursements – Manage all aspects of outgoing cash from payment requests and processing to reconciliation.
    • Communicate with the team lead to ensure daily, weekly and monthly tasks are completed.
    • Bank Reconciliation – Perform and manage daily bank reconciliation process.
    • Cash Forecasting – Update cash forecast template with actuals.
    • Process Improvement – Work with the team lead on process improvements and quality reviews to improve the efficiency and effectiveness of the Procure to Pay function.
    • Assist with new projects and system improvements working with the team lead third parties and regional hub leads team.