Commercial Assistant and Project Administrator for Siemens IoT Romania - 180146

We are a technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to cleaner and more comfortable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. By combining the real and the digital worlds, we empower our customers to transform their industries and markets, helping them to transform the everyday for billions of people.

Siemens in Romania - Technology to Transform the Everyday

- 8 cities: Bucharest, Cluj-Napoca, Brașov, Sibiu, Galați, Buziaș
- 2,300 employees
- 5 Research and Development centres
- 4 factories

Siemens contribution to society:

- 300,000 € Investments in equipment for universities
- 1,600 internship students
- 100,000 m² more efficient offices through Siemens intelligent management solutions
- 1,000,000 residents benefit from drinking water through Siemens automation and monitoring solutions
- 7 cities equipped with Siemens automation systems for wastewater treatment

Our four strategic priorities:

1. Customer impact - We anticipate what our customers need before they even know they need it.
2. Technology with purpose - Innovative technology has been at the core of Siemens for more than 170 years and it will remain at the core of the future we're building.
3. Empowered people - Driving progress by empowering our customers, partners and employees.
4. Growth mindset - Rather than make yesterday last, we are committed to building tomorrow by learning and being open to change.

What do I need, to qualify for this job?
• Good knowledge of commercial and project controlling topics;
• 2-4 years work experience in similar capacity, preferable in IT Industry
• Excellent knowledge of MS Office Applications, main focus on Excel
• Experience in SAP financial System
• Language skills: excellent English skills, written and verbal
• German language written and verbal represents an advantage
• Experience in a multinational company represents an advantage

Personal Skills
• Strong personal commitment, sense of responsibility and duty
• Excellent analytical skills combined with proactive and hands-on qualities
• Strong interpersonal skills to communicate open and effectively on all levels
• Able to be flexible in a dynamic environment and sometimes show the ability to work under pressure
• Capability to work within a team
• Motivated and curious with continuous strive to develop

Commercial Assistant and Project Administrator for Siemens IoT Romania - 180146

DESCRIPTION/RESPONSIBILITIES:
Located in Brasov, full time

Responsibilities:
• Structured follow-up of projects in specific project controlling tools
• Obtaining and archiving of purchase orders for projects
• Invoicing according to project milestones
• Preparation of project status reports
• Check project documentation
• Support delegation process from commercial point of view in specific tools, monitor potential risks which could occur from delegation topics on projects
• Ensure ECC (Export Control & Customs) data is complete for projects in responsibility
• Controlling of Key Figures (expected/actual costs; expected/actual cost charging) and deviation analysis
• Strong and proactive communication with technical & business administration department heads, technical staff, project management, procurement and customer on commercial issues
• Prepare and present project commercial data for financial audit purposes
• Administration of divisions staff in time management allocation tool (create/change employee data, assure timely accounting on projects, administration of overtime hours allocated in time management tool etc)
• Fixed assets management (ensure divisions assets are booked on correct cost centers, provide overview of fixed assets in specific inquires, support yearly inventory process)
• Review commercial clauses in contracts with customers and suppliers
• Check correctness of invoice bookings from suppliers and provide information in case of inquiries regarding invoices (payment terms and status etc)