Division Assistant - Professional Products

At L'Oréal, we have made cosmetics the focus of all our energy and know-how for more than a century. We are fully committed to putting all our expertise and research resources to work for the well-being of men and women, in all their diversity, around the world. At L'Oréal we empower people who are ready to take bets, think out of the box, defend their convictions, be resilient and leave their own mark. They are offered numerous opportunities, fast track careers and early responsibilities. L'Oréal has ambitious goals and is striving for excellence. This permanent learning experience helps you stretch your potential.

- Excellent verbal/written communication skills in Romanian, English
- Proficient in Microsoft Office (Word, Excel and PowerPoint)
- Able to work in a fast paced and dynamic workplace
- Able to manage confidential issues and to deal with pressure
- Proactive person, open to take over initiatives whenever is necessary on behalf of the manager
- Interested in a long term career development

- Prepares meetings arrangements
- Organizes and coordinate division’s trips, conferences, PR events, events etc.
- Manages and organizes the Manager's agenda
- Writes letters and memos on behalf of Manager
- Keeps a good follow-up system of incoming / outgoing correspondence, digital follow-up of PR events
- Contract signing, filing & Follow-up
- Answers calls and provides information to callers, takes over messages, or transfers calls to appropriate individuals
- Schedules various appointments based on the division's needs
- Assists the Manager in creating presentation materials
- Follow up of the daily/ weekly commercial reporting
- Coordinates the arrival of new employees (transfer files, FIT induction course planning, IT and telephone requests, visit cards, procedure induction etc.)
- Puts together and maintains files and aids for internal and external meetings, drafts reports.
- Gathers, communicates, and dispatches information throughout the team.
- Handles delicate and unexpected situations and facilitates the resolution of ongoing problems.
- If necessary, works in partnership and shares some of his/her assistantship activities with another assistant.
- Cooperates with the entire team