Office Assistant

Connect44 was founded in the heart of Switzerland. Our goal was to support Telecom Operators and Equipment Manufacturers to design, manage and Optimise Mobile Networks. Starting with some of the first 2G voice networks, we began to grow our team of professionals to equip ourselves for new projects with new technologies and new ways of working. Investing substantial amounts of our budget on training, we started to move into 3G then 4G. Soon came the changes to IP networks, VOIP and preparing networks for large amounts of data by modernisation of old analogue networks to the digital standards. Over the past years Connect44 has steadily developed key longterm partnerships with its clients in many European countries with offices in Switzerland, UK, Germany, France, Romania and Chile.

• Reporting skills
• Problem solving and trouble shooting skills
• Detail orientation
• Verbal communication skills
• Customer focus
• Integrity and trust

• Create and modify documents using Microsoft Office
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Sign for and distribute courier packages
• Coordinate and maintain records for staff office space, phones, parking and office keys
• Setup and coordinate meetings
• Provide office orientation for new employees
• Maintaining contacts database
• File and retrieve corporate documents, records, and reports
• Maintaining inventory and ordering office supplies
• Complete forms in accordance with company procedures
• Make and confirm reservations for transportation and accommodations for the executive, employee and clients
• Answer inquiries regarding information such as schedules, accommodations, procedures, and policies
• Assemble and issue required documentation, such as tickets, travel insurance policies, and itineraries
• Determine whether space is available on travel dates requested by customers, assigning requested spaces when available
• Inform clients of essential travel information, such as travel times, transportation connections, and medical and visa requirements
• Prepare travel expense reports, make the settlements registering off all incoming invoices and receipts.
• Announces visitors and escorts them through the office
• Identifies areas for improvement in processes & informs the management to obtain approval to implement any changes.
• Perform any other reasonable tasks that are needed for process excellence
• Keeps track of contracts and suppliers invoices

• Fulfilling the responsibilities of the job position
• Perform tasks in the allocated term
• The quality of the work performed
• Organisational capacity, initiative and involvement in projects Team work – cooperation spirit, capacity to work as a team, willingness to share experience and knowledge
• Professional competence and willingness to learn
• Respecting the Internal Regulation of the employer