Office Manager

Employer: Allianz Technology
Domain:
  • Others
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 13.12.2019

       Since 1890, all around the globe, employees in Allianz have been working hard to secure people’s lives and to give courage to our customers for what’s ahead. We are actuaries, advisors and service agents; engineers, lawyers and technology experts; we are daughters and sons, mothers and fathers, accountants, investors and entrepreneurs – and together we are shaping our industry. Because we know how important it is to have a fair partner at your side who provides solid and sustainable solutions, we strive to do it right – with passion, every day. Allianz Technology enables Allianz group to live up to its purpose, by providing powerful, standardized global platforms to provide efficiencies, savings and scalability for the long-term success of Allianz.
       Allianz Technology Bucharest Branch is a professional expertise center offering a wide range of services: Financial, Actuarial, IT and Procurement support to the Allianz Group, creating innovative solutions so that Allianz can shape the future for generations ahead.
       Is providing good service something that motivates you, too? Then why not join us in developing innovative products and services in an international environment!

    Job role

    In this role, you will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, working closely with key stakeholders in the Allianz Technology Romania Branch.

    Responsibilities

    • Responsible for coordination of all administrative area at Branch level;
    • Oversees and coordinates all team members to ensure customer excellence;
    • Responsible for all processes within administrative department, being the escalation point for all team members activities;
    • Develops, optimizes and implements new ideas for improving internal processes;
    • Support in-house or off-site activities, customers visits, internal or external events;
    • Assist and organize Head of Branch calendar, meetings & red carpet visits;
    • Involved in continuous improvement of company procedures and day-to-day operations;
    • Ensure that all escalations are attended and resolved in time;
    • Keep the team motivated to deliver results at agreed standards;
    • Ensuring that monthly administrative responsibilities for the team members are met (e.g. holiday scheduling, ensuring back-up, time and attendance);
    • Drives periodical evaluation process of the subordinate team members and enables team members to fulfill respective tasks;
    Requirements
    • At least 2 years’ experience in Office management required;
    • University Degree;
    • Fluent in English written and spoken;
    • Knowledge of MS Office (PowerPoint, Outlook, Excel)
    • Analytical and attention to details skills;
    • Accurate and reliable way of working;
    • Good communication skills;
    • Good organizational skills;
    • Customer and service-oriented demeanor;
    Skills
    • Ability to build strong working relationships;
    • Excellent time management skills and ability to multi-task and prioritize work;
    • Attention to detail and problem-solving skills;
    • A creative mind with an ability to suggest improvements;
    • Strong organizational and planning skills in a fast-paced environment;
    • Excellent communication skills, problem-solving ability, team player, very organized;
    • Flexible and able to think outside the box;
    • Self-starter and driven;
    • People-oriented;
    • Customer-oriented;
    • Analytical mindset.

    Benefits

    We place people at the core of what we do, this is why we are committed to your personal and professional growth: 
    • Complete training curricula available (tailored courses);
    • International Certifications (Agile, Prince, ITIL, IFOA, ACCA, IACCM, etc.);
    • Comprehensive Leadership Programs;
    • All you can learn with LinkedIn Learning!
    • German Language Courses for any level;
    • All you can read with Bookster!
    We care about the performance of our employees and we know it can only be reached by ensuring you proper work-life balance:
    • Work from Home Option available;
    • Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
    • Go on Vacation and get a Holiday Bonus!
    • Kinetotherapy Room and Corporate Massage;
    • Weekly Fruit Day;
    • WorldClass Gym Discounts.
    Come to the Allianz side! We have attractive compensation and incentives:
    • Fixed salary compensation along with rewards & recognition performance-related bonus scheme;
    • Meal and Gift Tickets.

    The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate.