Facility Coordinator

Amber Studio is the largest independently-owned Romanian game development studio, offering premium creative and development services.

Desired Skills and Experience

• Proven office management, administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in MS Office

About the Role:

We are looking for a Facility Coordinator to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.

Key Activities

• Perform facility activities including coordination of general maintenance, repairs and housekeeping
• Act as primary liaison for building maintenance issues
• Coordinates supply needs for all employees
• Oversees new hire process is followed and new hires have the appropriate equipment, furniture, and supplies on their first day of work
• Coordinates office and workstation moves and adjustments with IT, department manager and employee
• Managing building maintenance daily operation
• Cost control, resource management and planning for building management related issues
• Vendor management
• Assist in procurement of spares, consumables and building management related services
• Managing projects concerning rearrangements of office space in accordance with business need
• Booking transport and accommodation
• Managing office budgets
• Ensuring that health and safety policies are up to date
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills and errands
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Manage relationships with vendors, service providers and landlord
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting

Our Offer

• A job where every day is different and you will develop your skills and potential
• An attractive salary along with meal tickets
• Medical Services Package
• Professional and friendly working environment
• Easy-to-access headquarters located in Charles de Gaulle Plaza