Assistant to the Managing Director

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Employer: Mercedes-Benz Romania
Domain:
  • Others
  • Administrative Assistance
  • Transport
  • Job type: part-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 13.12.2019
    Short company description

    Mercedes-Benz Romania is part of the Daimler Group and is Daimler's national sales organization for the divisions Passenger Cars and Vans. As a wholesale organization, we are determined to ensure a strong sales and after-sales network with our more than 42 authorized sales and service centers in Romania.

    Our various organizations and functions have one mutual objective: provide the best products and services for our dealer network and customers, to sustain Mercedes-Benz as the first choice in Romania.

    Automotive Sales and Financial Services is a people business. Our highly committed and qualified employees make the difference in a competitive environment. We would like to invite you to contribute to and be part of our success story.

    Requirements

    • Proven experience as a back office assistant, office assistant or in another relevant administrative role
    • Thorough understanding of office management procedures
    • Excellent organizational and time management skills
    • Analytical abilities and aptitude in problem-solving
    • Excellent written and verbal communication skills
    • Very good knowledge of MS Office
    • Depth knowledge of English; other languages would be a plus (German);
    • Strong personality, charisma, dynamic and self-confident;
    • Able to cope with stress, display calm and positive energy;
    • Creative and innovative;
    • Able to manage own budget;
    • Experienced in translations.
    • Ability to prioritize and complete numerous projects simultaneously
    • Willingness to learn and take on new opportunities

    Responsibilities

    • Answer incoming calls, take messages and forward calls in a professional manner, following established guidelines
    • Greet visitors with courtesy and professionalism and direct them appropriately
    • Assist with event preparation by organizing conference materials, preparing name badges, creating seating charts, etc
    • The main objective of the job holder is to give support to the Managing Director in the activities dedicated to organizing diary, handling correspondence, logistics arrangements;
    • Make all necessary travel arrangements for Managing Director or for company visitors;
    • Maintain relationship and administrate the corporate agreements with main stakeholders and suppliers;
    • Takes minutes of management meetings
    • Translate communication messages and various materials
    • The Assistant is responsible also to manage the administrative issues for other members of the Executive Team
    • Organize office and assist associates in ways that optimize procedures
    • Create and update records ensuring accuracy and validity of information
    • Maintain trusting relationships with suppliers, customers and colleagues
    • Perform receptionist duties when needed
    • Managing invoices and payments to suppliers, basic accounting, archiving, respecting internal procedures

    Other info

    Become part of a global brand, give yourself a chance to develop an international network with Daimler colleagues worldwide and learn why the slogan “The Best or nothing” fits so well Mercedes-Benz as brand and as working environment.