Accounts Payable Specialist

DUTIES AND RESPONSIBILITIES:

-Process of compliant invoices in SAP or other ERP, as per companies IT infrastructure (as per defined procedures).
- Assist vendors on phone calls
- Reconcile vendor statements, investigate and correct discrepancies
- Responsibility for resolution on invoices parked or blocked for discrepancies
- Work with the Warehouse Managers in case of quantity difference between invoices and delivery notes
- Manage dispute resolution process with vendors
- Support eventual posting adjustments to align the entries to the PO and related book-in
- Check with Logistics when delivery notes have not been entered upon material receipt
- Perform quality controls—the individual demonstrates accuracy, monitors own and others work to ensure quality and apply feedback to improve performance
- Support and provide the requested documentation to the Internal Control Team and to the external Auditors
- Acts as an interface between the Company and the Suppliers; makes sure that the Company’s interests are protected in the business relationship with 3rd parties
- Highlights to Management any situation that could lead to production stops at plant level
- Highlights to Management any tentative of fraud- with internal or external initiators
- Review, analyze and solve the goods received not invoiced (GRNI) items as per the target assigned every month;
- Be part of the different meetings and conference calls in order to solve the issues related to GRNI
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Process T&E reports
- Be part of process improvements initiatives
- any other ad hoc requests


REQUIREMENTS:

- University Degree in Economic Studies (or related)
- Strong accounting knowledge - mainly Accounts Payable area; 2 + years of Accounts Payable experience;
- Fluency in English;
- Ability to work in another foreign language like French/ German/ Spanish/ Polish/ Czech;
- Experience with SAP is a plus
- Excel skills at an Intermediate level or higher
- Excellent communication skills for dealing with suppliers or internal customers
- Team working abilities
- Strong organizational and time-management skills
- Ability to work independently and within a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
- Must be detail oriented and have good basic math skills; professional attitude, reliable
- Ability to communicate effectively verbally and in writing at different levels