Document Controller

Connections Consult is a European innovative tech company, founded in 2005, in Bucharest. Over the past 10 years, the company re-invented several times, passed through different stages and gained robustness and maturity. Now, Connections is ready for new challenges.

Connections offers businesses the possibility to improve and align with current digital trends, by using technology tools to boost their strategical KPI and adapt to global market challenges.

Connections marks, in 2016, the first steps of regional expansion with opening offices in Belgrade, Serbia and Sofia, Bulgaria.

Connections brings together RPA, Cognitive Computing and Artificial Intelligence to design, architecture and deliver best in-class digital business solutions.

Connections has built up an integrated service model, based on market’s needs and internal competencies. Our service portfolio embeds Software Development, BPO & Automation and System Integration verticals.

Engineering degree is preferable.

Minimum 5 years work experiences in document management area.

Minimum 2 years work experiences in document management area for Oil Gas domain, engineer industry, manufacturing.

Very good knowledge of Electronic Document Management Systems and relevant implementation.

Document Management training courses.

Document Control Certification is an advantage

Familiarity with large construction Projects.

Fluency in English (speaking and writing).

Excellent interpersonal skills with good communications skills are essential.

Support the development, implementation and maintenance of the document control processes and procedures within the Projects

Support the Corporate function (IT Data Management) in the development and improvement of the Company Electronic Document Management System (DMS)

Manage the flow of documentation inout of the Projects (either in electronic form or on paper support)

Set-up Projects folders structures in the EDMSSharePoint, as per Projects requirements, to ensure the documentation is properly archived and easily retrievable to facilitate an easy and fast flow of the information within the Projects Teams and externally (ContractorsVendors) as required

Ensure the correct application of Document Management Corporates standards and procedures

Ensure the use of standardized forms and templates across the Project

Maintain and manage electronic and hard copy documents as required by the Projects

Process incoming documentation (registration in the DMS, internal distribution, archiving)

Process outgoing documentation (transmit to ContractorsVendors)

Makes sure that controlled copies of latest approved documents and drawings are distributed internally (within the Projects Teams or any other Corporate function) and externally (to ContractorsVendors) as required

Ensure all drawingsdocumentation are correctly identified, distributed and filedstored

Assistance in the collation and issue of documentation and reports as required by the Projects

Communicate and liaise with Projects Teams, ContractorsVendors to discuss and improve the flow and control of documentation, support the handover and close-out of Projects activity and ensure consistency in the application of document control principles as required

Monitoring of documentation progress in cooperation with the Projects planner in accordance with agreed schedule, to ensure any possible delay is immediately highlighted

Prepare progress reporting on the documents status