Administrative Assistant

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For one of our client, a multinational company operating in automotive&electrical field we are looking for an Administrative Assistant.

Requirements

- University degree;
- Past experience in the role with international organisations having medium-sized local structures;
- Fluent English (mandatory);
- Fluent Italian (advisable);
- Use of the common IT applications and support for office work;
- Knowledge regarding the various office activity and procedures as well as the functioning of a company as a whole in order to be able to address related documents and matters to the General Manager and/or others manager and corporate functions.

- Provide operative support and assistance to the general activity of the Romanian Branch office;
- Provide on an occasional basis operative support and assistance to the corporate functions (Accounting – HR – General Affairs -IT) regarding secretarial and clerical activities which are assigned each time;
- Provide support for the switchboard activities;
- Provide organizational support for Manager’s journeys, business trips and meetings;
- Provide organizational support for intercompany meetings which foresee the attendance of Group top managers;
- Make hotel reservations for the managers who come to visit the Romanian Branch;
- Manage, in co-operation with the H.R. function and reporting to the latter, operative incoming, outgoing and general affairs procedures concerning new hiring in Romanian Branch
- Operative secretarial and clerical activities (e.g. assistance in preparing presentations, text editing and reviewing, translations, confidential documents, procedures, special projects, etc);
- Verify that the documents submitted for the General Manager’s signature are compliant with the corporate/Group practices and “Internal Procedure of Authorized Signatures”;
- Provide support to all secretary office interlocutors, both internal and external, so that they can receive exhaustive answers, co-operation, availability and historical memory as much as possible.