Department Assistant-Dell Financial Services

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Employer: Dell Technologies
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 06.08.2019
    Remote work: On-site
    Short company description

    Who we are

    We believe that each of us has the power to make an impact. That’s why we put our team members at the center of everything we do. If you’re looking for an opportunity to grow your career with some of the best minds and most advanced tech in the industry, we’re looking for you.

    Dell Technologies is a unique family of businesses that helps individuals and organizations transform how they work, live and play. Join us to build a future that works for everyone because Progress Takes All of Us.

    Dell Technologies is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Read the full Equal Employment Opportunity Policy here.

    Requirements

    Essential Requirements
    - +1 year of experience in a similar role
    - Organisational skills, customer focus, the ability to learn quickly
    - Advanced level of English
    - Excellent written and verbal communication skills
    - Experience in using the Office package at an intermediate level
    - Excellent analytic, problem solving skills, organization and prioritization skills

    Desirable Requirements
    - Web friendly individual
    - Previous experience in working in an international environment
    - Interest in developing in a Financial Services organization

    Responsibilities

    Key Responsibilities:
    This person will be responsible for offering administrative support to the Finance Director as well as providing support in the smooth running of the department. In more detail, the responsibilities are to:

    - Manage the ordering process which includes raising and receiving orders on Purchasing system (POPs), tracking expenditure on spreadsheet, make various purchases and reconcile, providing accurate information to finance
    - Make arrangements for departmental offsite meetings and provide timely information. - He/she will be central point of contact for department with regards to administration and for new starters
    - Register and submit costs into Concur expenses tool in line with Dell guidelines. Also, liaise and deal with Dell expenses administrators, should any issues arise with regards to submitted expenses
    - Setup/update/cancel meetings, audio conference calls and handle calendar conflicts as appropriate
    - Organise complex travel itineraries (business visits, conferences and ensure that the Director and Senior Managers are fully briefed)
    - Liaise with travel agency and make travel arrangements as appropriate while choosing best available fares. Also, arrange for accommodation and meeting room bookings as appropriate
    - Ensure that the Director and Senior Managers are fully equipped for meetings (agenda, presentations)

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