Department Assistant-Dell Financial Services

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Employer: Dell Technologies
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Updated at: 06.08.2019
    Short company description

    Dell is a collective of customer-obsessed, industry-leading visionaries. At our core is a commitment to diversity, sustainability and our communities. We believe in working together to build a brighter future, celebrating the entrepreneurial spirit that lives inside us all, and marrying innovation with action. Dell is proud to offer unparalleled growth and development opportunities for our team members. We believe that technology is essential for driving human progress, and we’re committed to providing that technology to people and organizations everywhere, so they can transform the way they work and live.


    Essential Requirements
    - +1 year of experience in a similar role
    - Organisational skills, customer focus, the ability to learn quickly
    - Advanced level of English
    - Excellent written and verbal communication skills
    - Experience in using the Office package at an intermediate level
    - Excellent analytic, problem solving skills, organization and prioritization skills

    Desirable Requirements
    - Web friendly individual
    - Previous experience in working in an international environment
    - Interest in developing in a Financial Services organization


    Key Responsibilities:
    This person will be responsible for offering administrative support to the Finance Director as well as providing support in the smooth running of the department. In more detail, the responsibilities are to:

    - Manage the ordering process which includes raising and receiving orders on Purchasing system (POPs), tracking expenditure on spreadsheet, make various purchases and reconcile, providing accurate information to finance
    - Make arrangements for departmental offsite meetings and provide timely information. - He/she will be central point of contact for department with regards to administration and for new starters
    - Register and submit costs into Concur expenses tool in line with Dell guidelines. Also, liaise and deal with Dell expenses administrators, should any issues arise with regards to submitted expenses
    - Setup/update/cancel meetings, audio conference calls and handle calendar conflicts as appropriate
    - Organise complex travel itineraries (business visits, conferences and ensure that the Director and Senior Managers are fully briefed)
    - Liaise with travel agency and make travel arrangements as appropriate while choosing best available fares. Also, arrange for accommodation and meeting room bookings as appropriate
    - Ensure that the Director and Senior Managers are fully equipped for meetings (agenda, presentations)