Office Assistant

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Employer: Blue Chameleon Tech
Domain:
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 24.07.2019
    Short company description

    Located in the bustling city of Bucharest,
    Blue Chameleon Tech is a hub of international marketing and tech enterprise.

    Requirements

    -Fluent English (both written & verbal)
    -Minimum 2 years in a similar position
    -Friendly and customer-oriented attitude
    -Good planning and organization skills
    -Initiative, good team skills and flexible personality
    -Positive, problem solving attitude
    -Computer skills, Microsoft Office (Word, Excel, Power Point, Outlook)

    Responsibilities

    Your main responsibilities will be to:

    - Be the point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
    - Keep track of all docs needed by/for the accountancy company (invoices, contracts and other)
    - Organize and schedule meetings, appointments and bookings
    - Organize and coordinate office operations and procedures
    - Order supplies for the office (water, coffee, milk, paper, cleaning products, promotional materials, printer toner and so on)
    - Coordinate with IT department on all office equipment
    - Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
    - Provide general support to visitors
    - Manage executives’ schedules, calendars and appointments
    - Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
    - Participate actively in the planning and execution of company events
    - Coordinate office staff activities to ensure maximum efficiency
    - Monitor and maintain office supplies inventory
    - Review and approve office supply acquisitions
    - Manage internal staff relations – offering support to the employees on administrative office related issues