Administrative Assistant
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Employer: | GiGroup Romania |
Domain: |
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Job type: | full-time |
Job level: | 0 - 1 years of experience |
Location: |
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Updated at: | 20.07.2019 |
Remote work: | On-site |
We #changelives! Descoperă oportunități globale cu GI Group Holding, un pionier în servicii HR care valorizează și promovează evoluția carierei tale.
Parte a unei echipe de peste 6700 de specialiști prezenți în 34 de țări, noi ne angajăm să dezvoltăm piața muncii prin soluții inovatoare și personalizate. Alege să lucrezi într-un mediu care apreciază valoarea personală și profesională.
Construiește-ți cariera cu noi! Contactează-ne pentru a explora cum te putem ajuta.
On behalf of our client, a global company, one of the leaders in the aeronautic field, we are recruiting Administrative Assistant.
QUALIFICATIONS AND KNOWLEDGE:
• High School Diploma
• Ability to operate office equipment including mailroom equipment, scanners and alphanumeric keyboard
• Ability to read and interpret documents
• Ability to validate high invoice volume, while maintaining accuracy
• Attention to detail
• Fluent in English
RESPONSIBILITIES:
• Open mail and distinguish between the different types of documents received in the mail (i.e. invoice, acknowledgements, sales orders, statements, etc.) and route per guidelines;
• Prepare vendor invoices for imaging including preparing batch sheets;
• Scan invoices into document imaging system;
• Perform quality check on invoice image and re-scan if needed;
• Enter key data fields (e.g. invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into system;
• Enter data field accordingly to pre-defined guidelines (e.g. no leading zeros, no dashes, etc.);
• Identify correctly duplicate invoices and handled per instructions;
• Verify work for accuracy and completeness;
• Identify non-compliance of expected invoice submissions, and track for improvement.
BENEFITS:
• Attractive salary package;
• Meal tickets;
• Medical insurance ;
• Office work schedule.
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