Office Experience Assistant

InSites Consulting is an international, innovative market research company that works for most of the well-known global brands and takes research forward on a daily basis.

As a fast growing company, we have a global footprint and we keep expanding.

Our team in Timisoara is the beating heart of project implementation within InSites Consulting - this is where all marketing research projects are being implemented and managed on an operational level, from technical development of research platforms and panel recruitment to quality checks, data analysis and overall project planning.

We are continuously looking for passionate graduates as well as experienced professionals, who are ready to pop their career! :)

General requirements
• Bachelor degree: Administration, HR, Languages, Communication Sciences or a similar study
• Experience in a similar administrative role, preferable in an international context would be a plus
• Proficient in English, both spoken and written
• Good skills in Outlook, Excel and other MS Office programs
Necessary skills
• Eager to provide a top-notch service, both to internal and external clients, with a smile
• Able to multitask & prioritize
• Discrete and able to handle confidential information
• Good administrative skills, having an eye for detail
• Able to work independently, taking initiative
• Stress resistant
• Team player
• Sociable, spontaneous & last but not least fun to work with ;-)!

• main point of contact for general office administration; responsible for local suppliers (cleaning services, facility maintenance, office security, communication with the landlord etc.) and sourcing for new suppliers of goods and services
• placing orders for weekly grocery, stationery and all goods necessary for employees to have a nice place to work, while keeping an eye on the budget
• registration of all invoices and follow up on payment; follow up on discrepancies on invoices
• preparation of monthly documents for external accounting partner
• handling the incentives for the research projects’ participants
• main contact for local authorities’ requests (National bank reports, National institute of statistics reports etc.)
• follow-up on IT&C material stock
• organizing the local transport for visitors and employees who travel

BENEFITS

Highly competitive compensation package
Flexible working hours, fit to your schedule
Occasional remote working possible, thanks to our adapted technologies
All-in health plan
Easy access to sports, facilitated and co-paid by the company
Elaborate induction training & regular online training tracks
Modern IT & workspace equipment
A senior coach helps you grow within the company
Extra vacation days
Bookster subscription
Holiday vouchers

OTHER PERKS
Very cool modern office space
Central location, close to the university
Unlimited (very good!) coffee, tea, soda and sparkling water
Fresh fruit on Mondays, fresh soup on Wednesdays
Massage chair to relax your muscles
Relaxing area with Xbox, ping pong table and foosball table
Regular themed parties & teambuilding activities
Happy moments celebrated
International teambuilding every 1,5 years
Sharpen your English skills thanks to the international team
Company closing between Christmas and New Year