Office Experience Assistant

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Employer: InSites Consulting
Domain:
  • Public Relations
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • Timisoara
  • Updated at: 11.07.2019
    Short company description

    InSites Consulting is an international, innovative market research agency that works for many well-known global brands and takes research forward every day of the year. As a growing company, we are already present in 9 countries, and we will keep expanding in the coming years. Our team in Timisoara is the beating heart of project implementation within InSites Consulting! This is where all marketing research projects are being implemented and managed on an operational level, from technical development of research platforms and panel recruitment to quality checks, data analysis and overall project planning. We are continuously looking for passionate graduates as well as experienced professionals, who are ready to pop their career.

    Requirements

    General requirements
    • Bachelor degree: Administration, HR, Languages, Communication Sciences or a similar study
    • Experience in a similar administrative role, preferable in an international context would be a plus
    • Proficient in English, both spoken and written
    • Good skills in Outlook, Excel and other MS Office programs
    Necessary skills
    • Eager to provide a top-notch service, both to internal and external clients, with a smile
    • Able to multitask & prioritize
    • Discrete and able to handle confidential information
    • Good administrative skills, having an eye for detail
    • Able to work independently, taking initiative
    • Stress resistant
    • Team player
    • Sociable, spontaneous & last but not least fun to work with ;-)!

    Responsibilities

    • main point of contact for general office administration; responsible for local suppliers (cleaning services, facility maintenance, office security, communication with the landlord etc.) and sourcing for new suppliers of goods and services
    • placing orders for weekly grocery, stationery and all goods necessary for employees to have a nice place to work, while keeping an eye on the budget
    • registration of all invoices and follow up on payment; follow up on discrepancies on invoices
    • preparation of monthly documents for external accounting partner
    • handling the incentives for the research projects’ participants
    • main contact for local authorities’ requests (National bank reports, National institute of statistics reports etc.)
    • follow-up on IT&C material stock
    • organizing the local transport for visitors and employees who travel

    Other info

    BENEFITS

    Highly competitive compensation package
    Flexible working hours, fit to your schedule
    Occasional remote working possible, thanks to our adapted technologies
    All-in health plan
    Easy access to sports, facilitated and co-paid by the company
    Elaborate induction training & regular online training tracks
    Modern IT & workspace equipment
    A senior coach helps you grow within the company
    Extra vacation days
    Bookster subscription
    Holiday vouchers

    OTHER PERKS
    Very cool modern office space
    Central location, close to the university
    Unlimited (very good!) coffee, tea, soda and sparkling water
    Fresh fruit on Mondays, fresh soup on Wednesdays
    Massage chair to relax your muscles
    Relaxing area with Xbox, ping pong table and foosball table
    Regular themed parties & teambuilding activities
    Happy moments celebrated
    International teambuilding every 1,5 years
    Sharpen your English skills thanks to the international team
    Company closing between Christmas and New Year