Senior Administrative Assistant

FIND OUT MORE ABOUT THIS OPPORTUNITY

Main Responsibilities:

• Handle all travel arrangements including flight booking, hotel and restaurant reservations, ground transportation and car rental reservations;
• Coordinate travel arrangements with other assistants as necessary, provide consolidated travel info and /or travel itineraries;
• Oversee and handle VISA processes liaising with counterparts in Switzerland;
• Prepare travel requests & expense reports;
• Schedule meetings on calendar at specific and punctual requests, i.e. schedule meeting series or when larger team meetings require coordination;
• Handle organization of specific team meetings as well as off-site and on-site special events, team buildings, R&R events and workshops: Location selection, hotel booking, catering, issue event notices and agendas, as well as provide on the ground logistic support as needed;
• Manage purchase orders, requisitions into Garrett systems such as EBP, order IT devices, business cards, catering, business items, supplies, support team travel tracking and vacations.

REQUIRED BACKGROUND

You should have:

• Minimum of 1-2 years’ administrative assistant or travel management experience;
• Proactively manage a wide range of executive, administrative duties and processes that require extensive coordination in multiple time zones;
• Excellent language skills both verbal & written in English; other languages an asset;
• Successfully interact with a dispersed team, other executive, customers and administrative assistants;
• Excellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environment.

We value:

• Knowledge of travel industry rules and travel processes; knowledge of effective travel related;
• Handle pressure, complexity and multiple tasks simultaneously and unsupervised;
• IT savvy, fully conversant and proficient in Microsoft Office and related software packages.

We are offering

• Competitive salary and an attractive benefits package
• Extensive training programs
• Career growth opportunities
• Experienced leaders to support your
  professional development
• Dynamic and international work environment