Senior Administrative Assistant

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Employer: Garrett - Advancing Motion
  • Accounting - Finance
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 29.08.2019


    Main Responsibilities:

    • Handle all travel arrangements including flight booking, hotel and restaurant reservations, ground transportation and car rental reservations;
    • Coordinate travel arrangements with other assistants as necessary, provide consolidated travel info and /or travel itineraries;
    • Oversee and handle VISA processes liaising with counterparts in Switzerland;
    • Prepare travel requests & expense reports;
    • Schedule meetings on calendar at specific and punctual requests, i.e. schedule meeting series or when larger team meetings require coordination;
    • Handle organization of specific team meetings as well as off-site and on-site special events, team buildings, R&R events and workshops: Location selection, hotel booking, catering, issue event notices and agendas, as well as provide on the ground logistic support as needed;
    • Manage purchase orders, requisitions into Garrett systems such as EBP, order IT devices, business cards, catering, business items, supplies, support team travel tracking and vacations.



    You should have:

    • Minimum of 1-2 years’ administrative assistant or travel management experience;
    • Proactively manage a wide range of executive, administrative duties and processes that require extensive coordination in multiple time zones;
    • Excellent language skills both verbal & written in English; other languages an asset;
    • Successfully interact with a dispersed team, other executive, customers and administrative assistants;
    • Excellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environment.

    We value:

    • Knowledge of travel industry rules and travel processes; knowledge of effective travel related;
    • Handle pressure, complexity and multiple tasks simultaneously and unsupervised;
    • IT savvy, fully conversant and proficient in Microsoft Office and related software packages.

    We are offering

    • Competitive salary and an attractive benefits package
    • Extensive training programs
    • Career growth opportunities
    • Experienced leaders to support your
      professional development
    • Dynamic and international work environment