Office Assistant

Our success comes from our employees, working together, with a shared passion to help keep the digital world Cyber Safe.

As an Office Assistant at Avira you will be responsible for general administrative support for Avira Bucharest office location. You will also be the first contact for all the office suppliers.

You are University graduated and ideally you have previous experience on a similar position. You are very open and communicative with a high energy level and the capacity of focusing on multiple tasks at once.

Main responsibilities:

Administrative:

Answering and re-directing phone calls;
Maintaining relationship with the building maintenance company and solving any issue occurred;
Receiving, recording, distributing, filing and archiving correspondence and messages received from partners, customers and other employees;
Welcoming visitors and ensure protocol for meetings, internal events;

Office suppliers:

Preparing orders for current suppliers of the company;
Checking, together with the company lawyer, all the contracts that must be signed with different suppliers of goods/services;

Primary accounting:

Invoice registration according to internal rules;
Operating cash receipts and payments, maintaining the company's cash desk, prepare the documents and annexes needed for the justification of the cash expenses and preparation of the Cash Register;
Collect, register, organize, archive all the accounting documents, send them to the Accounting Company

Travel arrangements:

Collaborate with the travel agency for booking the business travels - requesting travel options for plane tickets, hotels, rental cars according to the employee requirements, checking the offers received, together with the employee establish the final arrangements for the travel;
Checking all the bookings made by travel agency and send all the confirmations to employees;
Preparing travel statements for employees after they return from business travel;

Your skills:

PC operating and Microsoft Office knowledge
Basic knowledge of primary accounting
English language – written and verbal – is a must