Facility Office Administrator

ING Bank Romania is part of ING Group, a global international financial institution, which offers banking services to over 38.4 million individual customers, companies or institutions in over 40 countries.
Founded in 1994, ING Bank Romania is the fourth bank in the top 10 local banks, according to assets, and the only bank with organic growth, without acquisitions of customer portfolios or other banks. ING Bank Romania is a universal bank with over 1.7 million customers in three business segments: individuals (retail), SMEs and Mid-Corporate companies and Wholesale Banking.
ING's mission is to empower people to stay a step ahead in life and in business.

What you bring to the team:
• Min. 3 years previous experience in facility management or related fields
• Result and quality oriented, efficient and pro-active worker
• Experience in handling complex tasks and activities
• Excellent negotiation, communication and collaboration skills
• Very good organizer with analytical thinking, being able to take quick decisions and assume responsibilities
• Very good in both English speaking and writing

The Mission:
The Facility Office Administrator takes ownership of the relationship with ING Tech’s vendors making sure that the employees work in excellent work conditions, with all the supplies they may need.

Your day-to-day:
• Managing the relationship with all existing suppliers
• Monitoring payments and checking invoices
• Initiating requisitions and receipts for the Facility Management department and tracking the state of approval and payment of invoices in accordance with the contractual terms of payment
• Centralizing, validating and monitoring the delivery of paper, stationery, toners, visitor cards, newspapers, magazines, etc
• Coordinating the cleaning and protocol services and purchasing materials (providing training and support for cleaning staff and protocol staff)
• Developing a strong vendor base and building adequate back-ups for core deliverables
• Reducing wastage and increasing efficiency within the department
• Working towards cost savings on actual budget

Discover ING Tech
ING Tech is an international hub for technology & innovation, developing IT solutions across ING in areas such as Core Banking, Big Data, Financial Markets, Data Management, Touch Point Architecture and many more. By using the latest methodologies in software development, our fast growing team gathers more than 550 tech enthusiasts who work for international projects that go beyond traditional banking.