Administrative Services Officer

Main responsibilities:

• Purchase order management from A to Z ( including contracts negotiations)
• Compile data and/or conduct research for inclusion in reports and prepare reports as required for internal and/or external customers. Ensure reports are prepared in an accurate and timely manner
• Plan and coordinate activities to secure repetitive deliverables
• Maintain and/or update department policies, programs and procedures as assigned
• Maintain department calendars as necessary; schedules conferences, meetings and appointments; notify attendees and makes necessary arrangements. May assist with making and confirming travel arrangements
• Respond to inquires and ensure administrative responsibilities are handled in a confidential, timely and professional manner and provide excellent customer service to internal and external customers
• Process administrative tasks such as travel expenses, orders creation and Invoice management
• Maintain and update contracts in the contract repository and supplier tracking sheets.
• Assist with start-up related tasks when required by the department Manager

Qualifications:

• Bachelor degree in Economics or related field
• Minimum of 2 years experience in a similar job; exposure in multinational organization
• Good written and verbal communication skills.
• Must have good organizational, prioritization and attention to detail skills; ability to handle multiple projects and deadlines
• Must have strong data entry skills.
• Ability to maintain confidential information and data.
• Ability to exercises limited discretion and independent judgment to respond appropriately to administrative needs.
• Must be able to develop a basic knowledge of company operations and organizational procedures.
• Proficiency in MS Office (Word, Excel and PowerPoint).
• Proficiency in English