Personal Assistant (contractor role)
Acest job nu mai este activ!
Vezi toate job-urile Oracle active.
Vezi toate job-urile Personal Assistant (contractor role) active pe Hipo.ro
Vezi toate job-urile in Secretariat - Administrativ active pe Hipo.ro
Explore Oracle and become our next great hire!
With more than 420,000 customers - including 100 of the Fortune 100 - and with deployments across a wide variety of industries in more than 145 countries, Oracle offers a comprehensive and fully integrated stack of cloud applications, platform services, and engineered systems.
Currently counting over 4100 employees in the Bucharest and Iasi offices, Oracle Romania has been prominently listed as one of the „Most Desired Employers” in the local market over the last 6 years, including the top rank for the past 3 years.
Oracle is a key contributor globally to IT education through its Oracle Academy Program. Oracle Academy currently supports 664 institutions and over 52,000 students in Romania. In 2016 we are training 200 teachers in Java Fundamentals and Java Programming.
Beside key administrative functions for customers, partners and Oracle organizations, Romania is also home for core development centers and teams helping customers to realize successful IT projects. To name a few:
Oracle Product Development
Oracle Advanced Customer Support
Oracle Software Support Services
Oracle Sales Consulting Center
Oracle is constantly recruiting for a variety of departments, looking for talented candidates with both technical and non-technical background. The ideal candidate would be the one with high potential and ability to learn and adapt quickly to a fast changing, innovative and demanding environment. If you’re looking for insight into life at Oracle, explore our culture, or want to join the social conversation, check out our Oracle Facebook Community.
You will need to demonstrate a high degree of interpersonal skills. We require a candidate that has had experience working in complex, structured and highly processed corporate environments. The focus will be to ensure smooth and seamless integration and management of the VP’s office and other Senior Directors in the Team, applying pro-activity, initiative, discretion and confidentiality to all tasks.
Enable the VP to work as efficiently and effectively as possible
Effective management of the VP’s Office
Presents a professional image both internally and externally at all times, ensuring the reputation of the VP is maintained at a high level
Exceptional time management skills
Strong communication skills
Error free and timely correspondence
Uses initiative appropriate to the position and demonstrates a high degree of pro-activity
Eyes and ears for the VP across the business and wider organization
Ability to grasp future trends in digital technologies and act proactively
EXPERIENCE & PROFESSIONAL QUALIFICATIONS:
Experience at Executive level in a large corporate environment
Excellent written and spoken command of English – French is a plus
Excellent communication skills
Extreme Attention to Detail
Multitasking and analytical skills
Understanding of managerial, financial and administrative processes
Mature and professional behavior
Able to act autonomously with limited supervision, working on own initiative
Able to take effective action without always knowing the total picture
Creative thinker and problem solution finder
Project Management skills
Intermediate level skills in MS Outlook, Word, Excel and PowerPoint
Able to work in confidence with confidential matters
Ability to work under pressured deadlines
Ability to make decisions and be assertive where appropriate
Diplomatic and tactful
Marketing experience is a plus
KEY AREAS OF RESPONSIBILITY:
To manage the VP’s office in an efficient, effective and professional manner with complete confidentiality on matters where it is required
Proactive diary and email management
Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP’s time in accordance with his priorities for the business
Logistical support and ensuring that all travel arrangements are identified and made well in advance and compliant with Oracle travel policy
Manage regular weekly/monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items
Action, escalate and delegate all incoming email as appropriate
Daily monitoring and action of approval requests
Execution and delivery of management team and extended team off-site meetings
Facilitate information flow between VP's office and other internal/external groups
Review monthly KPI data and flag findings to VP
Maintain contact and relevant data for example – organization charts, customer profiles & statistics
Management of ad-hoc projects and project management to solution on behalf of the VP
Undertake some Marketing back office projects