Personal Assistant (contractor role)

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Angajator: Oracle
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 1 - 5 ani experienta
  • Actualizat la: 12.06.2019
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    Explore Oracle and become our next great hire!

    With more than 420,000 customers - including 100 of the Fortune 100 - and with deployments across a wide variety of industries in more than 145 countries, Oracle offers a comprehensive and fully integrated stack of cloud applications, platform services, and engineered systems.

    Currently counting over 4100 employees in the Bucharest and Iasi offices, Oracle Romania has been prominently listed as one of the „Most Desired Employers” in the local market over the last 6 years, including the top rank for the past 3 years.

    Oracle is a key contributor globally to IT education through its Oracle Academy Program. Oracle Academy currently supports 664 institutions and over 52,000 students in Romania. In 2016 we are training 200 teachers in Java Fundamentals and Java Programming.

    Beside key administrative functions for customers, partners and Oracle organizations, Romania is also home for core development centers and teams helping customers to realize successful IT projects. To name a few:
    Oracle Product Development
    Oracle Advanced Customer Support
    Oracle Software Support Services
    Oracle Sales Consulting Center

    Oracle is constantly recruiting for a variety of departments, looking for talented candidates with both technical and non-technical background. The ideal candidate would be the one with high potential and ability to learn and adapt quickly to a fast changing, innovative and demanding environment. If you’re looking for insight into life at Oracle, explore our culture, or want to join the social conversation, check out our Oracle Facebook Community.


    You will need to demonstrate a high degree of interpersonal skills. We require a candidate that has had experience working in complex, structured and highly processed corporate environments. The focus will be to ensure smooth and seamless integration and management of the VP’s office and other Senior Directors in the Team, applying pro-activity, initiative, discretion and confidentiality to all tasks.


     Enable the VP to work as efficiently and effectively as possible
     Effective management of the VP’s Office
     Presents a professional image both internally and externally at all times, ensuring the reputation of the VP is maintained at a high level
     Exceptional time management skills
     Strong communication skills
     Error free and timely correspondence
     Uses initiative appropriate to the position and demonstrates a high degree of pro-activity
     Eyes and ears for the VP across the business and wider organization
     Ability to grasp future trends in digital technologies and act proactively


     Experience at Executive level in a large corporate environment
     Excellent written and spoken command of English – French is a plus
     Excellent communication skills
     Extreme Attention to Detail
     Multitasking and analytical skills
     Understanding of managerial, financial and administrative processes
     Mature and professional behavior
     Able to act autonomously with limited supervision, working on own initiative
     Able to take effective action without always knowing the total picture
     Creative thinker and problem solution finder
     Project Management skills
     Intermediate level skills in MS Outlook, Word, Excel and PowerPoint
     Able to work in confidence with confidential matters
     Ability to work under pressured deadlines
     Ability to make decisions and be assertive where appropriate
     Diplomatic and tactful
     Marketing experience is a plus



     To manage the VP’s office in an efficient, effective and professional manner with complete confidentiality on matters where it is required
     Proactive diary and email management
     Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP’s time in accordance with his priorities for the business
     Logistical support and ensuring that all travel arrangements are identified and made well in advance and compliant with Oracle travel policy
     Manage regular weekly/monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items
     Action, escalate and delegate all incoming email as appropriate
     Daily monitoring and action of approval requests
     Execution and delivery of management team and extended team off-site meetings
     Facilitate information flow between VP's office and other internal/external groups
     Review monthly KPI data and flag findings to VP
     Maintain contact and relevant data for example – organization charts, customer profiles & statistics
     Management of ad-hoc projects and project management to solution on behalf of the VP
     Undertake some Marketing back office projects