Personal Assistant (contractor role)

Oracle, a global provider of enterprise cloud computing, empowers businesses of all sizes on their digital transformation journey. With 430,000 customers in 175 countries, Oracle provides leading-edge capabilities in Software as a Service, Platform as a Service, Infrastructure as a Service, and Data as a Service.
Our mission is to transform our world for the better through innovative technologies.

You will need to demonstrate a high degree of interpersonal skills. We require a candidate that has had experience working in complex, structured and highly processed corporate environments. The focus will be to ensure smooth and seamless integration and management of the VP’s office and other Senior Directors in the Team, applying pro-activity, initiative, discretion and confidentiality to all tasks.

SUCCESS CRITERIA:

 Enable the VP to work as efficiently and effectively as possible
 Effective management of the VP’s Office
 Presents a professional image both internally and externally at all times, ensuring the reputation of the VP is maintained at a high level
 Exceptional time management skills
 Strong communication skills
 Error free and timely correspondence
 Uses initiative appropriate to the position and demonstrates a high degree of pro-activity
 Eyes and ears for the VP across the business and wider organization
 Ability to grasp future trends in digital technologies and act proactively

EXPERIENCE & PROFESSIONAL QUALIFICATIONS:

 Experience at Executive level in a large corporate environment
 Excellent written and spoken command of English – French is a plus
 Excellent communication skills
 Extreme Attention to Detail
 Multitasking and analytical skills
 Understanding of managerial, financial and administrative processes
 Mature and professional behavior
 Able to act autonomously with limited supervision, working on own initiative
 Able to take effective action without always knowing the total picture
 Creative thinker and problem solution finder
 Project Management skills
 Intermediate level skills in MS Outlook, Word, Excel and PowerPoint
 Able to work in confidence with confidential matters
 Ability to work under pressured deadlines
 Ability to make decisions and be assertive where appropriate
 Diplomatic and tactful
 Marketing experience is a plus

KEY AREAS OF RESPONSIBILITY:

 To manage the VP’s office in an efficient, effective and professional manner with complete confidentiality on matters where it is required
 Proactive diary and email management
 Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP’s time in accordance with his priorities for the business
 Logistical support and ensuring that all travel arrangements are identified and made well in advance and compliant with Oracle travel policy
 Manage regular weekly/monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items
 Action, escalate and delegate all incoming email as appropriate
 Daily monitoring and action of approval requests
 Execution and delivery of management team and extended team off-site meetings
 Facilitate information flow between VP's office and other internal/external groups
 Review monthly KPI data and flag findings to VP
 Maintain contact and relevant data for example – organization charts, customer profiles & statistics
 Management of ad-hoc projects and project management to solution on behalf of the VP
 Undertake some Marketing back office projects