Team Assistant (Back Office Coordinator and Receptionist)

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Employer: Lenovo
  • Customer Support - Client Service
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Updated at: 25.03.2019
    Short company description

    At Lenovo, innovation isn’t just what we do, it’s part of our DNA. It doesn’t just make us who we are, it flows through everything we do—from the smartphone in your pocket and light bulbs in your smart home to the servers in your data center. And beyond.


    High school – administrative or business background or College graduate

    At least one year experience in similar position.

    Excellent inter-personal & communication skills
    Customer focus
    Willingness to learn
    Team player
    ‘Can Do’ attitude
    Microsoft Office Suite

    Language Skills:
    Romanian - fluent
    English – fluent
    Any other language is advantage


    Reception responsibilities:
    • Serve as primary point of contact;
    • Provide meet and greet services;
    • Handling incoming calls from Lenovo clients to redirect them to the service vendors or helpdesk platform
    • Handle incoming visitors and calling of staff to receive the visitors;
    • Issue visitor badges and ensure that visitors registration formalities have been completed;
    • Handle incoming/outgoing mail and parcels;
    • Organize limousine and taxi services upon request;
    • Order and dispatch courier service;
    • Get familiar with site occupants;
    • Serve as fire-alarm point;
    • Coordinate visitors, suppliers and other third parties on-site;
    • Conference room Services;
    • Catering services and coffee service;

    Team Assistant responsibilities:
    • General office administration;
    • Business travels assistance: keep in touch with the travel agency, order flight tickets, hotel reservations, car rental, prepare travel orders;
    • Support Finance/Accounting team: invoices registration and archiving, process payments as per the team request;
    • Storage administration: register incoming/outcoming equipments, keep track through specific documents;
    • HR Support: order meal tickets, prepare Adecco contractors time&attendance sheet;
    • Point of contact for car leasing vendors and mobile services vendor;
    • Documents registration, printing, binding, copying, scanning;
    • File archiving & administration;
    • Cooperate and support related site functions (IT, Facility Management, site management);
    • Focal point for various corporate functions;
    • Mail distribution services including incoming, outbound, and registered mail;