Executive Assistant- Russian Speaker

Employer: Rompetrol - KMG International
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 24.03.2019

    Contract duration- temporary period

    Job Purpose:

    Providing assistance services in order to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.

    Responsibilities:

    Provide various secretarial services for the executive in order to keep an updated track of his activity:

    • Follow the agenda of the Managers in order to use rationally his working time;
    • Assist the Managers in daily meetings and activities;
    • Schedule meetings, attend work meetings and draft agenda/ minutes;
    • Screen incoming calls and correspondence, responding independently when possible;
    • Translate and draft emails from Romanian into Russian and English and vice versa.
    • Provide assistance related to travel arrangements.

     

    Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:

      • Maintain ongoing interaction between the Managers and other departments within the company;
      • Participate and provide translation within business meetings with foreign clients;
      • Prepare the minute of the meetings and send them to meeting attendees.

     

    Receive record and archive the correspondence in order to provide the information flow:

    • Draft documents and protocol correspondence;
    • Submit documents between company’s subdivisions by courier service

    Requirements:

    • University degree;
    • Relevant experience in Administrative/Secretariat domain;
    • Experience in a similar position represents an advantage;
    • Proficiency in MS Office;
    • Excellent command of English language;
    • Excellent command of Russian language;
    • Ability to organize and prioritize;
    • Excellent communication skills;
    • Client-oriented attitude.
    • Team player.