Executive Assistant- Russian Speaker

Employer: Rompetrol - KMG International
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 24.03.2019

    Contract duration- temporary period

    Job Purpose:

    Providing assistance services in order to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.


    Provide various secretarial services for the executive in order to keep an updated track of his activity:

    • Follow the agenda of the Managers in order to use rationally his working time;
    • Assist the Managers in daily meetings and activities;
    • Schedule meetings, attend work meetings and draft agenda/ minutes;
    • Screen incoming calls and correspondence, responding independently when possible;
    • Translate and draft emails from Romanian into Russian and English and vice versa.
    • Provide assistance related to travel arrangements.


    Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:

      • Maintain ongoing interaction between the Managers and other departments within the company;
      • Participate and provide translation within business meetings with foreign clients;
      • Prepare the minute of the meetings and send them to meeting attendees.


    Receive record and archive the correspondence in order to provide the information flow:

    • Draft documents and protocol correspondence;
    • Submit documents between company’s subdivisions by courier service


    • University degree;
    • Relevant experience in Administrative/Secretariat domain;
    • Experience in a similar position represents an advantage;
    • Proficiency in MS Office;
    • Excellent command of English language;
    • Excellent command of Russian language;
    • Ability to organize and prioritize;
    • Excellent communication skills;
    • Client-oriented attitude.
    • Team player.