Executive Assistant- Russian Speaker

Contract duration- temporary period

Job Purpose:

Providing assistance services in order to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.

Responsibilities:

Provide various secretarial services for the executive in order to keep an updated track of his activity:

• Follow the agenda of the Managers in order to use rationally his working time;
• Assist the Managers in daily meetings and activities;
• Schedule meetings, attend work meetings and draft agenda/ minutes;
• Screen incoming calls and correspondence, responding independently when possible;
• Translate and draft emails from Romanian into Russian and English and vice versa.
• Provide assistance related to travel arrangements.

Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:

• • Maintain ongoing interaction between the Managers and other departments within the company;
  • Participate and provide translation within business meetings with foreign clients;
  • Prepare the minute of the meetings and send them to meeting attendees.

Receive record and archive the correspondence in order to provide the information flow:

• Draft documents and protocol correspondence;
• Submit documents between company’s subdivisions by courier service

Requirements:

• University degree;
• Relevant experience in Administrative/Secretariat domain;
• Experience in a similar position represents an advantage;
• Proficiency in MS Office;
• Excellent command of English language;
• Excellent command of Russian language;
• Ability to organize and prioritize;
• Excellent communication skills;
• Client-oriented attitude.
• Team player.