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Executive Assistant- Russian Speaker
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Employer: | Rompetrol - KMG International |
Domain: |
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Job type: | full-time |
Job level: | 1 - 5 years of experience |
Location: |
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Updated at: | 16.04.2019 |
Remote work: | On-site |
Contract duration- temporary period
Job Purpose:
Providing assistance services in order to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.
Responsibilities:
Provide various secretarial services for the executive in order to keep an updated track of his activity:
- Follow the agenda of the Managers in order to use rationally his working time;
- Assist the Managers in daily meetings and activities;
- Schedule meetings, attend work meetings and draft agenda/ minutes;
- Screen incoming calls and correspondence, responding independently when possible;
- Translate and draft emails from Romanian into Russian and English and vice versa.
- Provide assistance related to travel arrangements.
Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:
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- Maintain ongoing interaction between the Managers and other departments within the company;
- Participate and provide translation within business meetings with foreign clients;
- Prepare the minute of the meetings and send them to meeting attendees.
Receive record and archive the correspondence in order to provide the information flow:
- Draft documents and protocol correspondence;
- Submit documents between company’s subdivisions by courier service
Requirements:
- University degree;
- Relevant experience in Administrative/Secretariat domain;
- Experience in a similar position represents an advantage;
- Proficiency in MS Office;
- Excellent command of English language;
- Excellent command of Russian language;
- Ability to organize and prioritize;
- Excellent communication skills;
- Client-oriented attitude.
- Team player.
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