Billing Coordinator

Mentor's is a head-hunting and direct search company specializing in management and sales positions.

• Minimum 5 year of experience (experience in a law firm would be a plus);
• Excellent technical skills;
• Commitment to work in a very challenging and hard working environment;
• Proactive attitude, self-assurance;
• Advanced computer skills;
• Good command of English.

Compatibility with B&A values and organizational culture
• Eager to learn, hardworking, very organized, outgoing, friendly, easy to work with, self-motivated, creative, good at anticipating
• Ability to work effectively with a range of partners, have innovation and creativity skills and paying attention to details
• Willing to develop in event organizing and client relations
• Comfortable with computers and technology
• Initiative and results orientation
• Dynamic, well organized and responsible person, willing to learn new things;
• Organized, with good self-management skills

• Provide accurate advice on billing queries and procedures;
• Handle a specialised program in order to fill out invoices promptly;
• Arrange, prepare for and attend revenue reviews with designated partners and associates;
• Prepare and deliver pre-bills to partners and others nominated to assist the process, including narratives and other analyses as required;
• Set-up new timekeepers and maintain timekeeper data such as rank, type, dept., etc.;
• Ensure compliance with client’s billing protocol, balancing and reconciling billing worksheets;
• Close liaison with partners and lawyers and focal point for queries;
• Raise billing guides, draft bills and finalise bills;
• Verify description and RON/EUR amounts for accuracy;
• Maintain client/client-matter data such as effective dates, type, billing/responsible/assigned managers;
• Maintain necessary override rates at the client, matter and timekeeper level;
• Ensure that bills are sent out and filed promptly;
• Set-up new clients and client-matter codes as per client contracts;
• Frequent contact with clients by phone and email, liaison with all levels of partners;
• Liaise with Accountancy Department of the clients on billing issues and queries to prompt resolution;
• Run reports (billing reports, financial records, practice area financial report, lawyers financial reports, clients financial reports, matter manager financial reports etc.);
• Provide support during the annual and quarterly reforecast process;
• Hold Cash Register with all relevant documents and cashier (cash);
• Collaboration with other departments in order to solve clients’ needs;
• Keep records for suppliers in order to centralize the costs on invoices;
• Holiday and leave records for the employees;
• Travel records (domestic) of employees;
• Accounting backup when needed.

• Highly professional and friendly team colleagues;
• Private health subscription;
• Food vouchers;
• Personal and professional development trainings;
• Team building and social events (8th of March Party, 1st of June Kid’s Party, Christmas Party, concerts and cultural events);
• Birthday day off and birthday treat.