Facility Assistant

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Angajator: Stefanini Romania
  • Administratie - Stiinte politice
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 1 - 5 ani experienta
  • Actualizat la: 07.02.2019
    Scurta descriere a companiei

    Stefanini IT Solutions was founded in Brazil by Marco Stefanini in 1987. Today, Stefanini is a global services provider, delivering offshore, onshore and nearshore outsourcing, IT consulting, systems integration, application and strategic staffing services to mid-size and large companies around the world.


    • College diploma from a business administration school or equivalent experience required
    • +1 year experience in a similar position
    • Experience in customer service would be a plus
    • English proficiency; fluency in a second European language is a competitive advantage


    • Serve as back-up for Senior Facility Assistant provide front desk support to guests and clients
    • Greet visitors and provide information as asked
    • Answer telephone and handle flow of visitors
    • Maintain files and records with effective filing systems
    • Support other teams with various administrative tasks (redirect calls, disseminate correspondence, schedule meetings etc.)
    • Responsible for facilities coordination (working space, training rooms, organizations of meeting) and stock control (water, coffee, office supplies etc.). Order and follow-up on deliveries. Create and maintain liaison with external agencies and suppliers/vendors
    • Onboarding/leaving of employees. Train new hires with preliminary work information, grants and revokes access.
    • Coordinate all maintenance services and repairs pertaining to premises and related equipment, when these are reported or as per maintenance schedule, under direct supervision from Senior Facility Assistant and/or Facility Manager.
    • Mobile telephony - Requests for subscription activation/de-activation/upgrade as received from managers under direct supervision from Senior Facility Assistant and/or Facility Manager
    • Document registration and shipment – through postal offices

    Alte informatii

    Ideal candidate:
    • Excellent organizational and time management skills
    • Assertive approach, capable of handling challenging situations
    • Good IT skills, including knowledge of a range of software packages
    • Capable to prioritize tasks and work under pressure
    • Ability to liaise well with others
    • Strong oral and written communication skills
    • Enthusiastic and willing to take initiative
    • Attention to detail
    • Flexibility and adaptability to changing workloads
    • Ability to prioritize tasks understanding of the local market and its resources
    • Problem-solving skills and project management ability
    • Analytical skills and reporting experience would be a plus