Document controller

Employer: Blue Projects
Domain:
  • Acquisitions - Logistics - Supplies
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 07.12.2018
    Short company description

    Blue Projects is a unique multidisciplinary and engineering company with high experience in all industry sectors. Our core services include Project Management, Construction Management, Design & Engineering, Commercial Management and Health & Safety Management.
    At Blue Projects, we believe that growing a great project management company happens from the inside out. It begins with people who are drawn to work that uses every talent they possess, plus imagination, determination and a drive to do the extraordinary.

    Requirements

    • Bachelor Law or Economics Degree
    • Very good English knowledge both verbal and written
    • Excellent PC skills: Microsoft Office, Word, Excel, Power Point, Outlook
    • Strong verbal, written, organizational, time management and interpersonal skills.
    • Min. 2 years’ experience on similar position or project management represents advantage
    • Previous exposure to large engineering and construction projects represent advantage

    Responsibilities

    • Controlling all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
    • Creating Document Control and correspondence folders for individual projects
    • Working in strict co-operation with the Project Manager to ensure project progress status integration
    • Ensuring all templates used with the department conform to the Company standard
    • Registering project documentation in accordance with company procedure
    • Receiving and processing project related documents from employees, clients, vendors, subcontractors and maintain the requests via tracking logs
    • Preparing and editing paperwork for contract agreements
    • Presenting documentation to Project Leaders for approval
    • Collecting and storing file from various departments
    • Storing, managing and tracking company and project related documents
    • Scanning, organizing and maintaining documents, adhering to the company's document life cycle procedures
    • Conducting regular review audits to ensure information on all records is accurate and up to date.
    • Archiving inactive records in accordance with the records retention schedule
    • Assisting with file migrations and audits, and perform administrative tasks as needed
    • Communicating with internal and external business partners
    • Taking follow up actions, according to project schedule
    • Participate to commercial discussions, keeping minutes of meetings
    • Maintaining relationships with multiple interfaces (management, client, vendors)
    • Ad hoc duties as required to assist the project team.

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