Back Office Supervisor

Employer: Amaris
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 10.12.2018
    Short company description

    Amaris is an independent, international Technologies and Management Consulting Group. Created in 2007, Amaris is already established in over 50 countries and supports 500 clients worldwide throughout their projects’ lifecycle. Our expertise covers 5 areas of innovation: Business and Management, IT/IS, Telecom, Engineering and High Technologies, Biotech and Pharma. With 65 offices across the World, the Group offers proximity support to its clients in all their locations and many opportunities of international careers for employees.

    In 2018, Amaris aim to reach a turnover of 260 million euros, 5000 employees and develop its workforce due to a further 2000 new job openings predicted throughout the year. We expect to triple our workforce within the next few years and reach a leading international position in independent consulting.

    Requirements

    We are looking for a bright and energetic Back Office Supervisor to help organize and manage all facility aspects of our respective offices .

    Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety

    You will report directly to our Regional Office Manager and act as the permanent support and back up of the Front Office Manager for all activities whether related to Office and Facility Management remotely.

    Ideal Candidate

    Minimum of 3 plus years’ experience of wide support provided to Executive level staff in a mid-size multinational and fast growing environment;
    Demonstrated analytical and problem solving skills;
    The position requires a self-starter who is proactive, detail and deadline oriented and works well under pressure;
    Strong written and oral communication skills and the ability to operate in team environments;
    A keen ability to organize, prioritize and juggle tasks;
    Flexible and reliable;
    MS Office proficient – Excellent knowledge of PowerPoint;
    Fluent at least in English and second European Language ( German, Italian, Spanish).

    Responsibilities

    Your will:

    Act as interface to key stakeholders to ensure world class services as provided in the BCS’s contribution;
    Facilitate communication between Amaris and our customer based on site;
    Drive on demand specific projects or in-depth deliverables;
    Work with various departments worldwilde to ensure company initiatives and processes are implemented in this office;
    Perform logistics operations remotely (support business offices in daily request);
    Order all office equipment, furniture and office supplies as required;
    Assist remotely with the co-ordination of facilities for all new starters ( desk allocation, security cards & keys, phone , car park ...);
    Prepare monthly reports and forecast to your regional office manager in order to reconcile all stocks movements.