Assistant Manager

Angajator: Hunt Recruitment
Domeniu:
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 0 - 1 an experienta
    Orase:
  • BUCURESTI
  • Actualizat la: 10.12.2018
    Scurta descriere a companiei

    Cerinte

    - Bachelor’s degree
    - 2 years of administrative/office experience
    - Strong communication skills (both oral and written, in English and Romanian. German is a plus)
    - Strong Microsoft Office skills (proficiency in Word and Excel necessary)
    - Reliable, responsible, precise
    - Excellent follow through and attention to detail
    - Ability to prioritize, plan, coordinate activities
    - Ability to work on multiple tasks at a time;
    - Ability to deal appropriately with confidential information
    - Ability to take initiative and seek out new challenges and improve current policies and procedures as necessary
    - Familiarity with a small company or start-up environment is a plus

    Responsabilitati

    - Purchase office materials, consumables and other supplies
    - Buy office stationary (printer paper, office materials – pens, staples, paper folders, etc.)
    - Buy water, coffee, napkins, onetime use cutlery and plates, tea, sugar, fruits, etc.
    - Order equipment for employees (e.g. monitors, mice, replacement phones, etc.)
    - Evidence of inventory items and fixed assets of the company for compliance reasons, the inventory should be kept by a different person than the administrator
    - HR admin support
    - Payroll support
    o ensure complete payroll attendance timesheet
    o Ensure that updated payroll information after 20th of the month is correctly logged with payroll services
    o support monitoring the additional working hours in payroll attendance timesheet.
    o Ensure collection and management or issuance of various certificates (medical, employment, income, tenure, etc.)
    - Labour security
    o Ensure that occupational labour security documents are in good order & signed. Check for validity expiration and ensure revalidation with appropriate supplier
    o maintain labour security list for invoicing
    - Occupational health & health care
    o Ensure that occupational health documents are in good order & signed. Check for validity expiration and ensure revalidation with appropriate supplier
    o Maintain private health subscription list. Share it with private health care services supplier for services provisions and payroll services suppliers for expense benefit calculations
    - Office space access
    o Management of office space access security cards
    - Planning, organization and execution of various company events like internal meetings, conferences, training sessions, team events, team lunches, etc.;
    - Greet and provide general support to visitors
    - Mailing
    - Act as the point of contact for receiving mail and packages
    - Distributes received mail to addressees
    - Check incoming invoices. Scan and send those to accounting
    - Handles all mailing out activities – postal and courier
    - Company documents management
    - Develop an efficient filing system for all documents
    - Maintain documents archive;
    - Translating various documents, like contracts, invoices, presentations, meeting minutes etc.
    - Fill in questionnaires/forms for interactions with 3rd parties; e.g. Insurance
    - Supports with expense reports filling
    - Any additional on-demand tasks from manager