Administrative & Facility Specialist

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Employer: SAP
  • Acquisitions - Logistics - Supplies
  • Real Estate
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Timisoara
  • Updated at: 21.12.2018
    Short company description

    Did you know that SAP customers…?
    …. represent 98% of the top 100 most valued brands in the world?
    … produce more than 79% of the world’s chocolate?
    … produce more than 64% of the world’s ice cream?

    Then why not join the world leader in enterprise applications in terms of software and software-related service revenue and works with world-renowned clients.


    Due to our growth in Romania we are looking for a Facility Associate to be based in Timisoara.

    In this role you will:
    • Provide Reception management services
    • Deliver a full range of support to internal SAP customers daily
    • Communicate aspects of project status to superiors
    • Professional use of various technology tools and software to accomplish goals (such as Fiori Launchpad and Ariba)
    • Oversee a functional area or functional team coordinator. He/she will not have direct managerial reports

    Job requirements include the following qualities and skills:
    • Ability to take decisions with a moderate level of financial impact or a moderate complexity of work area.
    • Provide solutions, problem solving and suggestions for improvements related to basic matters within his / her area of responsibility
    • Understand processes and interfaces across organizational boundaries that relate to area of responsibility
    • Ability to do market research and provide meaningful insights
    • Fluent English
    • Outlook, MS Office


    • Oversee all facility operations activities: Space management, Catering, Security, MGT company service (Gardening, Janitorial services, Parking, Cleaning services) and Waste management
    • Provide onsite support for small projects and facility procurement.
    • Provide onsite support for all Security related issues (ID Cards, access cards, CCTV, alarms, security guards performance)
    • Develop and implement guidelines for local facility issues
    • Manage furniture inventory to include new purchases and maintenance and repair of existing furniture.
    • Ensure high safety standards for building
    • Provide front line customer support to promote a service-oriented focus
    • Work with internal systems and external databases to collect and deliver accurate information to management
    • Coordinate and participate in the planning and management of small facilities repair and maintenance projects; assists with large projects as requested or required.

    Other info

    • 1 year contract through a 3rd party with possibility of extension
    • Salary + benefits

    Job location:
    • City Business Development Centre

    Ideal start date:
    • January 2019

    Interview session:
    • 10-20 December 2018