Admin and Reporting Specialist - perioada determinata

In Romania, UniCredit Bank este una dintre principalele institutii financiare, oferind servicii si produse de inalta calitate pentru toate categoriile de clienti. UniCredit Bank isi propune sa mentina permanent clientul in centrul activitatilor sale, sa fie un partener cu care se lucreaza usor si sa fie o parte foarte activa a comunitatilor in care isi desfasoara activitatea.

Other Administrative tasks:
o Taking care of Correspondence
o Gathering usual/ monthly invoices from suppliers & cross-check
o Preparing the list for weekly payments, if nedeed
o Preparing hand-over protocols,
o Delivering documents to accounting,
o Scheduling weekly and monthly call confs,
o Preparing the agenda of the call confs as well as BoD Meeting or General Assembly Meetings
o Preparing the Minute of the different Assemblies/ Meetings (internal or external)
o Taking care of Travel Applications, Expenses Claim, Reservations
o Preparing the Group Rules and debrief of content to be submitted to BoD approval & implementation
o Keeping the relationship in suppliers for warranties, utilities of the HQ
o Taking care of the stationary items; orders for good functioning of the office

- Performing regular reporting to UCTAM CEE and to UniCredit Bank SA’s various divisions (i.e Accounting, Planning & Controlling) such as: Pipeline projects, Actual Status and figures of assets in portfolio, Saving Law, Country Overview, External Auditor Form, SST, HR etc
- Performing notifications towards NBR, ROI (Registrul Operatorilor Intracomunitari), Bank (RDPE, DIE, DPE), State Budget etc
- Taking care of financial statements as well as follow-up for depositing/compliance with group, internal or legal requirements
- Keeping contact with bank’s departments such as to ensure proper governance, reporting and controlling requirements are met (both from standards and deadline point of view)
- Keeping track record of contracts with suppliers to be signed; documents to be received
- Monitoring the deferred payments based on various agreements and distribution of amounts cashed-in from sold assets, if the case
- Gathering specific costs for each project on pipeline in order to build up the BC (notary, state authorities, cadastral, property tax, LB registry doc etc)
- Keeping track of costs at project level with breakdown to each individual asset
- Preparing the documentation needed for events such as: fiscal inspection, audit (internal & external)
- Keeping track of repayments of loans/interest per each tranche
- Taking care of documents to be deposited to various institutions such as: Land Book Registry, Cadastral Corps, Bailiffs, Public Notaries, Fiscal Offices etc
- Regular requests and follow up on certificates needed from mother company / abroad Trade Registry
- Taking care of documents to be deposited to various institutions such as: Trade Registry, Translation Offices, RE Brokers (requesting, delivering docs, paying the fees/ taxes, getting certificates or justifying docs)
- Drafting of various legal documentation, together with the external lawyers, such as: Shareholders/Management Board’s decisions, WHT statements, PoA as the case may be
- Keeping record of Revaluations to be performed according to internal procedures/ auditors, Fire Prevention, Work Medicine, Revaluation due date (filling in regular documents, preparing the training materials for instruction, keeping record of date of expiration for equipment)
- Archiving documents
- Dully organizing of files (audit as well)
- Other Administrative tasks:
o Taking care of Correspondence
o Gathering usual/ monthly invoices from suppliers & cross-check
o Preparing the list for weekly payments, if nedeed
o Preparing hand-over protocols,
o Delivering documents to accounting,
o Scheduling weekly and monthly call confs,
o Preparing the agenda of the call confs as well as BoD Meeting or General Assembly Meetings
o Preparing the Minute of the different Assemblies/ Meetings (internal or external)
o Taking care of Travel Applications, Expenses Claim, Reservations
o Preparing the Group Rules and debrief of content to be submitted to BoD approval & implementation
o Keeping the relationship in suppliers for warranties, utilities of the HQ
o Taking care of the stationary items; orders for good functioning of the office