Office Assistant @RINF TECH

More than 13 years have passed from 2006, when our adventure begun. Our purpose was to become a reliable partner for businesses and organizations that aim to grow and architect their future within their industry and outside of it.

We are passionate innovators, with a taste for creativity, brave vision and out-of-the-box thinking. This is why we built partnership with some of the leader companies in Robotics, Automotive and Computer Science.

During the last years we developed our own product: MATT, the robot for automated QA testing. We are now living a wonderful adventure promoting MATT, sharing ideas and getting in touch with a diverse and enriching constellation of enterprises.

The quality of our work and the trustworthiness of our brand made us into who we are now: an organization composed of over 400 skilled, diverse, enthusiast and motivated people, with a variety of technological expertise, working in an inspiring and creative environment. We deliver innovative digital products and services, supporting our partners’ growth and consequentially growing ourselves.

People & Culture

At RINF TECH you'll find a team of people that embrace and encourage diversity, that are driven by passion for performance. We welcome initiative with enthusiasm and encourage people to follow their intuition and build a solid argument for the thing they believe in. Your voice is heard! We are a driven and inclusive team, whose purpose is to make our clients lives easier and their companies successful. The most important thing is that we value our people, not only as employees, but as individuals: we support and appreciate each personality, because for us different is unique. We are passionate about technology. Our hobby is also our field of work and that shows in everything that we do.

Student / University graduate
Fluent English written and spoken
Very good communication skills, pro-activity, customer-oriented attitude, able to work with deadlines
Team focused - agreeable, supportive, helpful, collaborative
Very good planning and organization skills, able to multitask
Knowledge of Microsoft Office Products (Word, Excel, Outlook)
Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times

Nice to have
1-2 years of experience on a similar position in a multinational environment is a plus but not mandatory

Maintain the relationship with the employees and company guests and respond to their requests;
Greet, welcome and direct guests to the appropriate person or office;
Draws up required management reports and statements or documents at the request of the superior;
Establishes the fund plan for protocol, the need for consumables for the company's personnel and orders the necessary consumables (stationery, protocol);
Liaise with all the company's suppliers; is responsible for choosing suppliers, negotiating contracts and managing them;
Keep track of travel and travel expenses of employees; prepares the expense accounts and submits them for re-invoicing to the customer in a timely manner;
Weekly updates the internal and the re-accountable travel expenses report by cost centers and sends it to the direct manager / CFO;
Sends the documents related to travel to the accountancy;
Draws up and submits reports required by management; keep in touch with employees on travel and provide support for various requests, if needed;
Sends information on the periods of travel of employees for the calculation of travel advances (daily allowance); sends salary information about the employees' movements in order to make the correct calculation of the salary (retention of meal tickets);
Managing the correspondence on the company's address (envelopes, faxes, offers, telephone calls etc.);
Is responsible for the registration of the written documents and their records;
Is responsible for sending subscriptions to magazines and newspapers; track and verify their receipt;
Sends monthly the financial situation of office management costs;
Supervising order and cleaning inside the company; ensure that the work environment is kept at high standards;
Sees any irregularity in the workplace and deals with its rectification in a timely manner;
Is responsible with internal communications about the workspace or procedures that are in his / her responsibility;
Provides support to the financial-operational department, of which it is part and performs tasks assigned by the direct manager or CEO, but not limited to this;

Modern Office
Facilities and friendly working environment within an enthusiastic team
Opportunity to learn and work with a variety of new technologies and tools
Knowledge-sharing workshops
Multicultural, Agile environment that encourages new ideas and innovation
Flexible working time
We hold fun activities (Rinf Tech Olympics) and parties throughout the year
Fitness centers discounts
Sports activities & other company events
Free Bookster account
We offer private healthcare for yourself and your family