Administrative Assistant I
Since 1979, Plexus has been partnering with companies around the world to transform their concepts into branded products and deliver them to the market. We’re a global force of nearly 15,000 team members who draw inspiration from solving your most complex product challenges. At Plexus, we’re dedicated to providing you with a seamless product realization experience with customer service like you’ve never seen in the electronics manufacturing industry.Cerinte
The position will prepare a wide variety of complex, sensitive, confidential data and presentations and must maintain confidentiality at all times. Requests for action or information must be handled and/or relayed in an efficient and timely manner to appropriate staff members.
Purpose: Serve as initial point of contact in greeting internal customers. Provide administrative assistance to respective team(s). Must demonstrate ideal Passion, Accountability, Customer Focus and Teamwork behaviors and apply Courage, Performance-Minded, Strategic Thinking, Decision Making and Communication skills. The position will prepare a wide variety of complex, sensitive, confidential data and presentations and must maintain confidentiality at all times. Requests for action or information must be handled and/or relayed in an efficient and timely manner to appropriate staff members.
A minimum of a post-high school education (college, vocational school or specialized training) is required; a Bachelor’s degree is preferred.
Certificate / Diploma with some related working experience or equivalent will be also considered.
One (1) or more years of related experience is preferred.
An equivalent combination of education and experience sufficient to successfully perform the key job accountabilities may be considered.
Advanced English verbal and written communication skills
Advanced customer service skills
Intermediate decision making and problem solving skills
Intermediate Computer Skills
Intermediate Microsoft Office (Word, Excel, PowerPoint) skills
Ability to learn additional software packages
General office equipment and materials (printers, fax, GoToMeeting)
Possess excellent organizational skills
Possess a pleasant and helpful demeanor
Employee must be self-motivated with the ability to work independently and in a team environment
Key Job Accountabilities:
Responsible for supporting the Project Managers with mutually agreed upon designated tasks to drive the overall success of business development and/or job related activities in an independent manner requiring minimal oversight. Accurate and timely tracking of financial elements and project status to key project stakeholders, and in some instances the Plexus customer, is critical.
Perform secretarial functions such as drafting correspondence, handling travel arrangements, preparation of reports and presentation, organizing and maintaining paper and electronic files, handling inquires and performing tasks as required by superior.
Responsible for providing advanced administrative support assigned task by the directors and exercises independent judgement in handling calls, maintaining schedule and calendar.
Makes independent decisions within established guidelines to support the planning, scheduling and execution of various site events including meetings and training sessions.
Responsible for supporting the proposal creation process including coordination of all proposal inputs, quote kick-off tasks, and proposal reviews.
Prepare meeting agendas and briefings, maintains meeting notes and arranges for implementation of action items.
Responsible for working with the Site Management team to create and monitor metrics to reflect the performance of the site
Effectively manages and prioritizes multiple assignments and deadlines
Promptly responds to urgent requests.
The work setting should consist of an office environment with suitable lighting, comfortable temperatures, and a low noise level.
This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.
Plexus is a global organization, whose headquarters are located in the United States and whose services are offered through its international affiliates. In order to meet the needs of its Customers, many of which are also international organizations, Plexus operates under a matrix organizational structure whereby employees are expected to interact with colleagues, managers and senior leadership in any of our international locations. Therefore, although the position described herein is offered by Plexus Services RO SRL, the services of the employee are rendered in a global or group-wide context.