Administrative Assistant

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Employer: GAS Administrative Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Updated at: 21.11.2018
    Short company description

    Focused on the Energy Industry and its people, we have developed our recruitment services into a full range of manpower solutions to effectively and profitably execute long-term and short-term project needs: global mobility services, human resource services, payroll/tax services, and recruitment services.


    • Willing to work non-traditional hours to align with North American based team for collaboration and training
    • Outstanding English skills
    • 1+ year working in recruiting, human resources, administrative support, or related field
    • Microsoft Office (Outlook, Word, Excel, PowerPoint)
    • Experience working with social media including LinkedIn preferred
    • Experience working with SAP SuccessFactors, Yello, SharePoint, Concur, WebEx nice to have
    • Strong written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organization
    • Ability to develop and maintain collaborative working relationships within and across groups
    • Strong customer service orientation, with focus on continuous improvement
    • Strong time management, with ability to establish priorities and maximize timely and quality output
    • Strong administrative skills and task orientation, with strong sense of urgency
    • Strong computer skills with ability to quickly learn and adapt to new technology
    • Extremely organized and detail-oriented, with ability to solve problems independently
    • Ability to thrive in a fast-paced, multi-tasking environment with competing priorities
    • Ability to work well independently and as part of a team
    • Strong interpersonal skills, with ability to gain trust and respect of others
    • Ability to demonstrate appropriate professionalism and emotional intelligence
    • Motivated self-starter who takes initiative to get things done


    • Provide administrative and office support to multiple recruiters in a fast-paced, high-volume, professional environment
    • Operate general office equipment including: computer, iPhone, iPad, desk phone, copier, e-fax
    • Schedule candidate interviews and travel utilizing Outlook and Concur, coordinating with Hiring Managers in various time zones across North America
    • Arrange and coordinate meetings in-person and via Skype and WebEx
    • Register for career fairs, ordering and shipping supplies across North America
    • Monitor Careers inbox, responding to candidate questions, and escalating concerns as needed
    • Monitor Recruiting Support inbox, responding to recruiters’ requests and questions promptly and effectively
    • Pay invoices in SAP, reconcile expenses, and process reimbursements with accurate cost coding
    • Serve as back-up to other Recruiting Support team members
    • Ensure compliance with all federal, state, and local regulatory agencies, such as Department of Labor (DOL) and Equal Employment Opportunity Commission (EEOC)
    • Build and maintain effective working relationships with peers, managers, candidates and customers
    • Work with candidates to ensure they feel informed and supported through the entire recruiting process