Administrative Assistant

Focused on the Energy Industry and its people, we have developed our recruitment services into a full range of manpower solutions to effectively and profitably execute long-term and short-term project needs: global mobility services, human resource services, payroll/tax services, and recruitment services.

• Willing to work non-traditional hours to align with North American based team for collaboration and training
• Outstanding English skills
• 1+ year working in recruiting, human resources, administrative support, or related field
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience working with social media including LinkedIn preferred
• Experience working with SAP SuccessFactors, Yello, SharePoint, Concur, WebEx nice to have
• Strong written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organization
• Ability to develop and maintain collaborative working relationships within and across groups
• Strong customer service orientation, with focus on continuous improvement
• Strong time management, with ability to establish priorities and maximize timely and quality output
• Strong administrative skills and task orientation, with strong sense of urgency
• Strong computer skills with ability to quickly learn and adapt to new technology
• Extremely organized and detail-oriented, with ability to solve problems independently
• Ability to thrive in a fast-paced, multi-tasking environment with competing priorities
• Ability to work well independently and as part of a team
• Strong interpersonal skills, with ability to gain trust and respect of others
• Ability to demonstrate appropriate professionalism and emotional intelligence
• Motivated self-starter who takes initiative to get things done

• Provide administrative and office support to multiple recruiters in a fast-paced, high-volume, professional environment
• Operate general office equipment including: computer, iPhone, iPad, desk phone, copier, e-fax
• Schedule candidate interviews and travel utilizing Outlook and Concur, coordinating with Hiring Managers in various time zones across North America
• Arrange and coordinate meetings in-person and via Skype and WebEx
• Register for career fairs, ordering and shipping supplies across North America
• Monitor Careers inbox, responding to candidate questions, and escalating concerns as needed
• Monitor Recruiting Support inbox, responding to recruiters’ requests and questions promptly and effectively
• Pay invoices in SAP, reconcile expenses, and process reimbursements with accurate cost coding
• Serve as back-up to other Recruiting Support team members
• Ensure compliance with all federal, state, and local regulatory agencies, such as Department of Labor (DOL) and Equal Employment Opportunity Commission (EEOC)
• Build and maintain effective working relationships with peers, managers, candidates and customers
• Work with candidates to ensure they feel informed and supported through the entire recruiting process