Administrative Specialist

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Angajator: Secureworks
Domeniu:
  • Achizitii - Logistica - Aprovizionare
  • Relatii Publice
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 1 - 5 ani experienta
    Orase:
  • BUCURESTI
  • Actualizat la: 24.10.2018
    Scurta descriere a companiei

    Dell Secureworks is a global leader in providing intelligence-driven information security solutions. We play an important role, as no organization in the world is immune from cyber attacks and the nature of the attack is changing every day.

    Cerinte

    • Minimum five (4+) years of administrative experience
    • Strong written skills and oral are required along with strong skills in Microsoft Office tools.
    • Must be able to manage multiple priorities, work across all level of the organization, be organized, be a self-starter, work independently with little daily interaction with their supervisor and be flexible to changes in activities and schedules
    • Ability to work and multitask in fast-paced environment

    Responsabilitati

    1. Procurement and Finance:
    • Interacting with the procurement and finance departments
    • Owner of the onboarding process for new services / training suppliers and business support partners
    • Locating and engaging the companies that offer services to our requirement level for training, catering, marketing materials, etc.
    • Involvement of the procurement department to take over the onboarding process
    • Raising and tracking POs for the services / training activities
    2. Training Coordinator
    • Periodically engage with the on boarded companies for updated training catalogs and seating availability
    • Creating and updating the list of attendees, course enrollment and distribution of training material
    • Organizing the in-house trainings and ensuring availability of classrooms and associated resources
    • Organizing pilot classes for new courses, getting feedback and identifying appropriate payment methods
    • Centralization of organized courses and tracking of final exam results
    3. On-site visit coordinator
    • Point of contact for managers, program managers and invitees for organizing the visit
    • Maintaining and updating the visits calendars (duration, attendance, meeting rooms, scope, etc.)
    • Providing meeting rooms, transportation, catering, meals and other activities
    • Raising associated POs, validating cost centers, obtaining expense approvals
    4. Event coordinator
    • Identifying venues, engaging with the sales department and negotiation of the commercial offer
    • Organizing internal company events for notable events and holidays
    • Organizing the aspects associated with the yearly off-site:
    i. Available hotels and pricing
    ii. Transportation
    iii. Identifying and validating team building exercises mapped on the Secureworks culture and the business needs
    iv. Maintaining the off-site agenda and the invitee list
    v. Contract negotiations with other venues (e.g. restaurants)
    5. Business support
    • Work order tracking, validation, centralization for tax exempt
    • Support for the implementation of the Social Committee’s events and initiatives

    Alte informatii

    Our people are the most critical component of our long-term success and their health and wellbeing are our priority. You will enjoy a comprehensive, locally competitive benefits package.
    We are located in Afi Business Park 4&5, Timisoara Bd., No. 4A, 5th Floor, Bucharest, Romania
    Secureworks, a Dell Technologies company, is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Secureworks are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Secureworks will not tolerate discrimination or harassment based on any of these characteristics.