Administrative Assistant

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Employer: RINF Tech
  • Customer Support - Client Service
  • Public Relations
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Updated at: 31.10.2018
    Short company description

    For over 10 years we deliver digital products and services, with full focus on high quality and innovative solutions that drive business growth.
    We empower businesses with customized, high performance components from our Tech Garages™, originating in strong engineering practices, agile engines, and ideation workshops.
    We started the company in 2006 with the vision of becoming a reliable partner for growing businesses and organizations that aim to upgrade internally and influence their industry.
    Year over year we enriched our knowledge and expertise with investing extra efforts in building PoCs meant to boost the adoption of digital waves within the projects with our clients (data, IoT, machine learning, deep learning etc.). We soon realized that our growth was proportional to our core principle of always promoting innovating components in every customer relationship.
    In the changing and challenging business environment we all swim in today, our clients need a business oriented partner that can build innovative solutions and relieve them of their current navigation difficulties.

    People & Culture
    At RINF Tech you'll find a team of people that embrace and encourage diversity, that are driven by passion for performance. We welcome initiative with enthusiasm and encourage people to follow their intuition and build a solid argument for the thing they believe in. At RINF Tech your voice is heard!
    We are a closely knit, passionate team set to make our clients lives easier and their companies more successful. The most important thing is that we value our people, not only as employees, but as individuals, we support and appreciate each personality, because for us different is unique.
    We are passionate about technology. Our hobby is also our field of work and that shows in everything that we do.


    Fluent English written and spoken
    Very good communication skills, pro-activity, customer-oriented attitude, able to work with deadlines
    Team focused - agreeable, supportive, helpful, collaborative
    Very good planning and organization skills, able to multitask
    Knowledge of Microsoft Office Products (Word, Excel, Outlook)
    Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times

    1-2 years of experience on a similar position in a multinational environment is a plus but not mandatory
    Student / University graduate


    Organize internal events (e.g. workshops, meetings, teambuilding’s)
    Liaise with suppliers for catering
    Greet, welcome and direct guests to the appropriate person or office
    Arrange travel and accommodations when necessary
    Register hardware equipment and in our internal inventory data base
    Maintaining security and perform related tasks like set-up ID badges and guests passes
    Manage calendars and schedule meetings
    Manage meeting rooms and monitor their availability
    Ensuring meeting rooms are presentable and fully stocked
    Assist with onboarding new employees, such as setting up office space
    Order front office supplies and keep inventory of stock
    Purchase weekly protocol products
    Receive, sort and distribute daily mail/deliveries
    Answer, screen and forward incoming phone calls
    Provide basic and accurate information in-person and via phone/email
    Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
    Ensure reception area is tidy and presentable

    Other info

    Week days from 8:00-17:00 or from 10:30-19:30, including 1-hour lunch break.