Administrative Assistant

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Employer: rinf.tech
Domain:
  • Customer Support - Client Service
  • Public Relations
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 31.10.2018
    Remote work: On-site
    Short company description

    More than 13 years have passed from 2006, when our adventure begun. Our purpose was to become a reliable partner for businesses and organizations that aim to grow and architect their future within their industry and outside of it.

    We are passionate innovators, with a taste for creativity, brave vision and out-of-the-box thinking. This is why we built partnership with some of the leader companies in Robotics, Automotive and Computer Science.

    During the last years we developed our own product: MATT, the robot for automated QA testing. We are now living a wonderful adventure promoting MATT, sharing ideas and getting in touch with a diverse and enriching constellation of enterprises.

    The quality of our work and the trustworthiness of our brand made us into who we are now: an organization composed of over 400 skilled, diverse, enthusiast and motivated people, with a variety of technological expertise, working in an inspiring and creative environment. We deliver innovative digital products and services, supporting our partners’ growth and consequentially growing ourselves.

    People & Culture

    At RINF TECH you'll find a team of people that embrace and encourage diversity, that are driven by passion for performance. We welcome initiative with enthusiasm and encourage people to follow their intuition and build a solid argument for the thing they believe in. Your voice is heard! We are a driven and inclusive team, whose purpose is to make our clients lives easier and their companies successful. The most important thing is that we value our people, not only as employees, but as individuals: we support and appreciate each personality, because for us different is unique. We are passionate about technology. Our hobby is also our field of work and that shows in everything that we do.

    Requirements

    Fluent English written and spoken
    Very good communication skills, pro-activity, customer-oriented attitude, able to work with deadlines
    Team focused - agreeable, supportive, helpful, collaborative
    Very good planning and organization skills, able to multitask
    Knowledge of Microsoft Office Products (Word, Excel, Outlook)
    Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times

    Requirements
    1-2 years of experience on a similar position in a multinational environment is a plus but not mandatory
    Student / University graduate

    Responsibilities

    Organize internal events (e.g. workshops, meetings, teambuilding’s)
    Liaise with suppliers for catering
    Greet, welcome and direct guests to the appropriate person or office
    Arrange travel and accommodations when necessary
    Register hardware equipment and in our internal inventory data base
    Maintaining security and perform related tasks like set-up ID badges and guests passes
    Manage calendars and schedule meetings
    Manage meeting rooms and monitor their availability
    Ensuring meeting rooms are presentable and fully stocked
    Assist with onboarding new employees, such as setting up office space
    Order front office supplies and keep inventory of stock
    Purchase weekly protocol products
    Receive, sort and distribute daily mail/deliveries
    Answer, screen and forward incoming phone calls
    Provide basic and accurate information in-person and via phone/email
    Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
    Ensure reception area is tidy and presentable

    Other info

    Schedule:
    Week days from 8:00-17:00 or from 10:30-19:30, including 1-hour lunch break.

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