Contract and Reporting Administrator – Goods Receipt Processes

Employer: Allianz Technology SE Munchen Sucursala Bucuresti
  • Insurances - Financial Intermediaries
  • Accounting - Finance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 16.08.2018
    Short company description

    At the core of the Group’s strength lies digitalization and its promise of growth opportunities through a ‘digital by default’ strategy. Allianz Technology SE Munchen Sucursala Bucuresti is the principal driver behind transforming Allianz into a digital group.


    Requirements & Skills

    University Degree (preferably Business Administration or similar)
    Knowledge of MS Office (Excel, Outlook, PowerPoint)
    Basic knowledge in SAP
    Fluent English written and spoken
    Accurate and reliable way of working
    Quick perception
    Good communication skills
    Good organizational skills
    Customer and service oriented demeanor



    Setting Goods Receipt in SAP MM
    Processing documents for employee reimbursement in SAP MM
    Checking if the Vendor accounts has been correctly set up
    Compare SAP data with the attached documents
    Requesting delivery notes and/or confirmation e-mail from requestor
    Resolving open orders regularly
    Ensuring quality of orders for provision reports
    Clarification and open issues in case the requestor does not respond (after receiving 3 e-mails from Capgemini)
    Daily tracking and reporting of open invoices for AZT SE and other branches (Switzerland, France, Ireland, Slovakia, Hungary, AMOSA, Singapore, Australia)
    Analyzing all open invoices and identifying the mismatches
    Contacting AP team and providing daily reports in order to process the invoices were GR is booked
    Contacting OPP teams in case PO details or amounts/quantities should be adjusted
    Performing Goods Receipt in SAP for Switzerland, Singapore and Australia
    Weekly reporting regarding the open invoices status
    Monitoring the GR Account and identify why the items have not been cleared
    Contacting requesters in case of GR open and invoice missing
    Clearing of items from GR account
    Weekly reporting regarding the open GR Account status
    Processing reimbursements for travel costs of applicants in SAP MM
    Weekly reporting regarding the status and evolution of Reimbursement
    Discussions with suppliers to clarify the requirements
    Providing gap analysis by using the required reports and tools
    Being persistent in order to get the issue solved
    Checking if the Vendor accounts have been correctly set up in Master Data by comparing SAP data with received documents and acting as approver
    Vendor Invoice Support (PO creation/cancellation, invoice verification, process payment)