Contract and Reporting Administrator – Goods Receipt Processes
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Employer: | Allianz Services |
Domain: |
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Job type: | full-time |
Job level: | 1 - 5 years of experience |
Location: |
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Updated at: | 01.02.2019 |
Remote work: | On-site |
Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.
Requirements & Skills
University Degree (preferably Business Administration or similar)
Knowledge of MS Office (Excel, Outlook, PowerPoint)
Basic knowledge in SAP
Fluent English written and spoken
Accurate and reliable way of working
Quick perception
Good communication skills
Good organizational skills
Customer and service oriented demeanor
Responsibilities
Setting Goods Receipt in SAP MM
Processing documents for employee reimbursement in SAP MM
Checking if the Vendor accounts has been correctly set up
Compare SAP data with the attached documents
Requesting delivery notes and/or confirmation e-mail from requestor
Resolving open orders regularly
Ensuring quality of orders for provision reports
Clarification and open issues in case the requestor does not respond (after receiving 3 e-mails from Capgemini)
Daily tracking and reporting of open invoices for AZT SE and other branches (Switzerland, France, Ireland, Slovakia, Hungary, AMOSA, Singapore, Australia)
Analyzing all open invoices and identifying the mismatches
Contacting AP team and providing daily reports in order to process the invoices were GR is booked
Contacting OPP teams in case PO details or amounts/quantities should be adjusted
Performing Goods Receipt in SAP for Switzerland, Singapore and Australia
Weekly reporting regarding the open invoices status
Monitoring the GR Account and identify why the items have not been cleared
Contacting requesters in case of GR open and invoice missing
Clearing of items from GR account
Weekly reporting regarding the open GR Account status
Processing reimbursements for travel costs of applicants in SAP MM
Weekly reporting regarding the status and evolution of Reimbursement
Discussions with suppliers to clarify the requirements
Providing gap analysis by using the required reports and tools
Being persistent in order to get the issue solved
Checking if the Vendor accounts have been correctly set up in Master Data by comparing SAP data with received documents and acting as approver
Vendor Invoice Support (PO creation/cancellation, invoice verification, process payment)
Benefits
Health and Well-being:
•Kinetotherapy Room and Corporate Massage
•Weekly Fruit Day
•WorldClass Gym Discounts
Personal and professional development:
•Complete training curricula available (tailored courses)
•German Language Courses for any level
•All you can read with Bookster!
Extra Perks:
•Work from Home Option available
•Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
•Go on Vacation and get a Holiday Bonus!
Attractive compensation package:
•Fixed salary compensation along with rewards & incentives performance-related bonus scheme
•Meal and Gift Tickets
Please read the Personal Data Processing Policy, Allianz Services >>
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