Procurement Support Officer

About us

Ubisoft Bucharest has been an important pillar for the local gaming industry since, being the first Ubisoft production studio outside France. It has a strong history of contributing to iconic AAA franchises such as Assassin’s Creed, Tom Clancy's Ghost Recon, Watch Dogs and Just Dance, and has helped develop a total of over 60 games. Today, the studio is the 2 nd largest Ubisoft studio worldwide and continues to tackle the biggest challenges in gaming and technology, contributing to the creation of new and amazing games.

The IT Department of Ubisoft Romania is looking for a Procurement Support Officer in the Procurement HQ team. Their main mission is to procure all goods and services needed for Ubisoft group activity.

The 3 objectives of procurement department are: cost reduction, offering a high quality service to internal clients and mitigate external risks.

Your main role will be to create a link between internal clients and suppliers. You will have to place the orders for goods and services for any of Ubisoft French subsidiaries (Production studios or Business teams), and / or for other Ubisoft subsidiaries around the world.

You will be working in a fast paced international environment and gain invaluable knowledge and expertise all along the way.

Your profile:
• 2+ years of work experience preferably in Purchasing, IT, Call Center or Customer Support;
• MS Office package, PeopleSoft is a plus;
• Bachelor’s degree;
• Excellent written and oral knowledge of English;
• French language is an asset;
• High customer service focus;
• Excellent communications skills.
Desirable skills:
• Strong analytical skills;
• Sense of humor, positive approach and work well within a team;
• Autonomy and self-motivation;
• Easily adaptable to change.

Your Tasks:
• Respond to all requests from internal clients;
• Assist internal clients to define their needs;
• Set the objectives in term of Quality – Cost – Time;
• Identify and propose solutions by participating in the sourcing process;
• Create and send requests for quotation and conduct quick negotiations with suppliers;
• Makes sure that Ubisoft approval flow has been respected before placing the order;
• Check if all contract clauses are respected (if a contract exists) when placing an order;
• Create an order (PO) in the dedicated tool (Peoplesoft) and send it to the supplier
• Keep the client updated all the time on the evolution of his order;
• Establish and maintain closed relationships with the buyers, the warehouse and the accounting teams;
• Participate in the follow-up of procurement indicators by providing the necessary data;
• Respect the highest ethical standards in relation with suppliers.

We offer:
We want you to give your best, so we have a bonus system based on performance.
We look forward to your development, so there are various Training and Knowledge Sharing programs to choose from.
We are proud of our games and we would like you to feel the same way: you’ll have access to the internal games library, to goodies and games.
We want you to feel great at the office, so there are various utilities in UBISOFT building, such as a fully featured Gym, large Cafeteria, recreation rooms, bike rental service etc.
Since we value health you’ll have access to private medical system, and to the doctor on-site.
And, most of all, we guarantee you’ll enjoy our atmosphere and working environment!