Office Manager and Board Assistant

On any given day, two billion people use Unilever products to look good, feel good and get more out of life. With more than 400 brands focused on health and wellbeing, no company touches so many people's lives in so many different ways.

Our portfolio ranges from nutritionally balanced foods to indulgent ice creams, affordable soaps, luxurious shampoos and everyday household care products. We produce world-leading brands including Lipton, Knorr, Dove, Axe, Hellmann's and Omo, alongside trusted local names such as Dero and Delikat.

For us, sustainability is integral to how we do business. With 7 billion people on our planet, the earth's resources can be strained. This means sustainable growth is the only acceptable model of growth for our business. The Unilever Sustainable Living Plan sets out to decouple our growth from our environmental impact, while at the same time increasing our positive social impact. We believe that as a business we have a responsibility to our consumers and to the communities in which we have a presence. Around the world we invest in local economies and develop people's skills inside and outside of Unilever.

Responsible of Head Office administration and Travel activity in USCE.
Manage the office activities to offer support and assistance to the Chairman and HR and Communications Director.

• Responsible for Financial administration of the Fixed Assets in Head Office;
• Responsible for the good Administration the Head Office: good relationship with the landlord; cleaning services and office maintenance. Order office supplies, stationary, maintenance and interior design of the Offices.
• Co-ordinates the meal tickets distribution;
• Co-ordinates the Evacuation procedure in case of necessity;
• Responsible for Rental Contracts for Business Homes, maintains Relations with the owners;
• Co-ordinates Courier Service Activities;
• Co-ordinates Reception Desk Activity;
• Co-ordinates Mail and Express Mail (DHL);
• Ensures Newspapers and Magazines supply;

• Co-ordinates Travel Activities in USCE (plane tickets, Hotels and Restaurants, visa arrangements, transfers, meetings and conferences organization, Travel Health Insurance Policies, Visa Invitations);

• Negotiates with all suppliers of products and services for all the above activities and checks they are are according to Romanian Laws.

• Introduce PO-s in SAP and approve invoices in DCIW

• Keep contact with external suppliers and renew administration contracts

• Ensure efficient and empathic running of the office in administrative respects (e-mail and post mail, telephone, filing, keep time & expenses registers, record & distribution of internal documents);
• Organize and manage the directors agenda – ensure efficient meeting preparation through good co-ordination of people, time allowance and smooth schedule;
• Administrate travel arrangements for directors and visitors;
• Ensure overview awareness of major company activities to facilitate a speedy and smooth communication between Director and his/her team and departments;
• Ensure the interface in terms of internal communication of our Head Office with all other Unilever offices from the region and worldwide;
• Prepare presentations and organize events;
• Be capable to judge information and documents at the confidentiality level of fast moving daily office life;

WHAT DO WE OFFER?
Take a moment, picture yourself enjoying Unilever team and having:
the opportunity to develop yourself in a complex role
full equipment in terms of integrated learning approach both for soft and technical skills
a competitive salary package
business laptop
company shop
transport facilitation to Bucharest Head Quarters
agile and flexible working schedule
 
What do you think? Did it capture your attention?
Apply and join our team!