Office Management Team Leader

Employer: EveryMatrix
Domain:
  • Human Resources - Psychology
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 06.12.2016
    Short company description

    EveryMatrix is a leading IT software supplier for the iGaming industry, with products like a fully managed, multi award-winning sportsbook, dozens of casino and live casino providers integrated into one lobby & wallet, a vendor neutral gaming management platform with payment processing and much more.

    Requirements

    REQUIREMENTS:
    At least 3 years’ experience in a similar role;
    Experienced Microsoft Office user (Word, Excel, Power Point);
    Good English language skills (both written and spoken);
    Experience in coordinating international offices is a plus;
    Excellent communication and interpersonal skills (written/spoken/live);
    Able to organize and prioritize the workload;
    Excellent management skills;
    Assertive and proactive;
    Detail oriented;
    Excellent multi-tasking skills;
    Flexible, capable of dealing with changes in instructions or priorities;
    Excellent planning skills;
    Problem solving attitude;
    Ability to work under pressure.

    Responsibilities

    RESPONSIBILITIES:
    Leading the Admin team and coordinating all office management activities in all EveryMatrix Offices worldwide;
    Approving Admin related expenses for all offices within Continia and carefully monitoring and regulating the Admin budget for all offices;
    Coordinating events planning and organizing for all offices;
    Coordinating the travel initiatives of the company’s employees: visas, plane tickets and accommodation for incoming and outgoing people across all our offices;
    Managing company documents like warranties for objects from the Bucharest office;
    Visiting various institutions in Bucharest for solving bureaucratic issues (insurance, statements, visa applications, etc.);
    Picking up, delivering and processing documents for the bank, administrator, accountant, fiscal authorities, and labor chamber;
    Dealing with different administrative tasks;
    Assisting in general office management tasks;
    Handling highly sensitive and confidential information in a discreet manner;
    Monitoring and coordinating the cleaning team;
    In charge of the relationship with various suppliers for Admin related needs (caterers, cleaning, courier, etc);
    Maintaining a close relationship with each Office Manager in each office and provide assistance when needed;
    Coordinating the performance evaluation for the entire team and address performance issues where the case;
    Scheduling travel arrangements for the CEO.

    Other info

    BENEFITS:
    We offer trainings and certifications;
    We provide a daily catered lunch (classic & raw-vegan);
    We offer relocation bonus & accommodation support;
    We offer private healthcare;
    We hold team building activities and office parties throughout the year;
    We have massage at work,
    An ever-growing, library (online & offline),
    A flexible schedule,
    A fun entertainment corner,
    And our very own gym.