Office Assistant

Employer: Cegeka Romania
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: Student/Graduate
    Location:
  • Iasi
  • Updated at: 03.12.2016
    Short company description

    With over 3300 employees, Cegeka is one of the most important independent ICT providers in the Benelux (Belgium, the Netherlands, and Luxembourg). We help our customers with the development and implementation of applications, infrastructure, managed services, outsourcing, user support, desktop management, technical on-site support and consultancy. With our own data centers in Belgium and the Netherlands, we are ready for the future and for new business models, and so are our customers.

    In addition to the offices in Belgium, Netherlands, Italy, Poland, on the Romanian Market, Cegeka has two offices: one in Bucharest and one in Iasi, with more than 330 employees.
    We have 3 Business Units: SOFAR – Software Factory Romania; CGMS – Cegeka Global Managed Services Center; vTeams – technical diversity within multicultural teams.

    At SOFAR, our division that deals with software development, the highest number of employees consists of Java, .NET, PHP, Mobile, SharePoint, Computer Vision, Blockchain Developers, reason for which main recruitment focus for this division is also placed on similar profiles.

    At CGMSC, our division that deals with infrastructure management, most of the employees are involved in support activities on various environments and technologies, among which we can identify Windows Servers, Linux/Unix, Citrix, VMware etc.

    Within vTeams (Virtual Teams), we provide technical support and tools’ configuration through multicultural teams (Romanian and Belgian), that work with and on Linux/Unix, Networking, Python, MSSQL or various security platforms.

    Are you authentic, involved, committed and eager to learn? Then you are the best fit to our team of professionals.

    We are eager to meet you and answer your questions. See you soon!


    Requirements

     Bachelor degree/ student in the final year
     Microsoft Office applications
     Fluent in English
     1 year experience (is a plus)
     Communicative
     Flexible
     Team player
     Professionalism
     Confidence and demeanor
     Attention to details

    Responsibilities

     Operate telephone switchboard to answer, screen or forward calls, providing information, taking messages or scheduling appointments
     Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
     Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
     Communicate with customers, employees and other individuals to answer questions, disseminate or explain information, take orders and address complaints
     Open, sort and route incoming e-mails, answer correspondence and prepare outgoing emails
     Compile, copy, sort and file records of office activities, business transactions and other activities
     Compute, record and proofread data and other information, such as records or reports
     Type, format, proofread and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters
     Provide information about establishment, such as location of departments or offices, employees within the organization or services provided
     Review files, records, and other documents to obtain information to respond to requests
     Collect, sort, distribute or prepare emails, messages or courier deliveries
     Process and prepare memos, correspondence or other documents
     Receive payment and record receipts for services
     Provide additional support to the local team, when needed

    Other info

    Offer:

     Flexible working environment within a dynamic team
     We leave you room to balance your work and private life: 22 days as annual vacation + additional vacation days according to the internal policies
     Private medical subscription
     Meal tickets
     Free Gym Subscription- fitness, aerobic, pool (according to internal policies)
     Preferential rates to 7Card subscription
     Access to various training programs (soft and hard skills trainings, according to the internal policies)
     Team events (teambuildings, team hangouts, Christmas party, etc.)
     Long term career development programs
     Being part of a growing organization with Belgian roots