Administration Assistant

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Employer: Allianz Services
Domain:
  • Accounting - Finance
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 27.11.2016
    Remote work: On-site
    Short company description

    Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

    Requirements

    Job role

    As part of the Personal Assistance Department you will provide remote support to an Executive and his team in the Allianz SE Germany entity.

    Requirements

    - Accurate and reliable way of working
    - Quick perception
    - Customer and service oriented demeanor

    Skills

    - Fluent English written and spoken
    - Knowledge of MS-Powerpoint, MS-Excel, Outlook
    - Good communication skills
    - Good organizational skills

    Responsibilities

    - Scheduling and organizing meetings, VC, Webex, Telco, booking rooms, guests hospitality
    - Send reminders and standard communications, maintain distribution lists up-to-date
    - Follow-up on to-do’s & action items, assistance for all relevant IT topics
    - Prepare presentation documents
    - Coordinate international workshops, including logistics (except bookings), agenda setting, participants. Support and track status of preparations.
    - Travel management: booking flights, hotels, taxi’s etc.
    - Guest management: cards, booking parking, registration
    - Time management GAZ, ordering materials BEST, creating jobs SAP, payment of invoices
    - Relocation planning and ordering
    - Organizing onboarding of internals and externals
    - Assistance for other cabinets
    - Create a cost center overview monthly
    - Handling incoming (transferred) calls in case of manager’s absence
    - Assistance with annual budgeting
    - General administrative tasks

    Other info

    Benefits

    - Flexible and friendly working environment
    - Access to a wide range of learning and development opportunities (technical and soft skills trainings)
    - Well-being programs and initiatives
    - Attractive compensation package

    Only suitable candidates will be contacted. All applications will be treated with confidentiality.

    Applying to this job ad you give your consent for your information to be processed by Allianz Services.
    Please read the Personal Data Processing Policy, Allianz Services >>

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