Administration Assistant
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Employer: | Allianz Services |
Domain: |
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Job type: | full-time |
Job level: | 1 - 5 years of experience |
Location: |
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Updated at: | 27.11.2016 |
Remote work: | On-site |
Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.
Job role
As part of the Personal Assistance Department you will provide remote support to an Executive and his team in the Allianz SE Germany entity.
Requirements
- Accurate and reliable way of working
- Quick perception
- Customer and service oriented demeanor
Skills
- Fluent English written and spoken
- Knowledge of MS-Powerpoint, MS-Excel, Outlook
- Good communication skills
- Good organizational skills
- Scheduling and organizing meetings, VC, Webex, Telco, booking rooms, guests hospitality
- Send reminders and standard communications, maintain distribution lists up-to-date
- Follow-up on to-do’s & action items, assistance for all relevant IT topics
- Prepare presentation documents
- Coordinate international workshops, including logistics (except bookings), agenda setting, participants. Support and track status of preparations.
- Travel management: booking flights, hotels, taxi’s etc.
- Guest management: cards, booking parking, registration
- Time management GAZ, ordering materials BEST, creating jobs SAP, payment of invoices
- Relocation planning and ordering
- Organizing onboarding of internals and externals
- Assistance for other cabinets
- Create a cost center overview monthly
- Handling incoming (transferred) calls in case of manager’s absence
- Assistance with annual budgeting
- General administrative tasks
Benefits
- Flexible and friendly working environment
- Access to a wide range of learning and development opportunities (technical and soft skills trainings)
- Well-being programs and initiatives
- Attractive compensation package
Only suitable candidates will be contacted. All applications will be treated with confidentiality.
Please read the Personal Data Processing Policy, Allianz Services >>
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