Junior Contract and Reporting Administrator

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

At least 1 year experience in a similar role;
University Degree (preferably Business Administration or similar);
Fluent English written and spoken;
Knowledge of MS Office (PowerPoint, Outlook, Excel);

Setting Goods Receipt in SAP MM;
Processing documents for employee reimbursement in SAP MM;
Checking if the Vendor accounts has been correctly set up;
Compare SAP data with the attached documents;
Requesting delivery notes and/or confirmation e-mail from requestor;
Resolving open orders regularly;
Ensuring quality of orders for provision reports;
Clarification and open issues in case the requestor does not respond (after receiving 3 e-mails from Capgemini);
Discussions with suppliers to clarify the requirements;
Providing gap analysis by using the required reports and tools;
Being persistent in order to get the issue solved;
Vendor Invoice Support (PO creation/cancellation, invoice verification, process payment).

Contract Management Administration:

Submission of contracts, invoices and timesheets in the Allianz System;
Tracking of the approval status and booking invoices in the system;
Alignment of invoices with Project managers;
Tracking of contracts and invoices;
Providing different reports concerning this process.

Reporting Administration Support:

Fulfilling reporting needs of different stakeholders;
Providing cost center reports and project reports (PSP);
Generation of status updates in PPT;
Prepare project management presentations;
Track evidence of work documentations regarding external resources;
Evaluate and document the progress and results of the projects.

Cost Center Controlling:

Assigning correctly the costs to internal cost centers;
Develop cost centers, cost categories and product cost accounting and allocate intercompany services;
Prepare cost center reporting for various functional groups;
Analysis of fixed costs on cost centers (deviations between previous period/current
period/budget);
Support functional reporting requirements and drive continued improvements in automating reporting and analysis;
Support monthly reviews by preparing presentations and ad-hoc analysis;
Analysis of invoices and deviation to actual consumption.

Accurate and reliable way of working
Quick perception
Good communication skills
Good organizational skills
Customer and service oriented demeanor