Customer Service Representative with French

With over 25 years of experience on the Romanian HR market, PROHUMAN APT (former APT Resources & Services) is the one of the biggest players in the industry, a force concentration evenly deployed across different specialties. Having approximate 4000 employees (mostly higher educated) in BPO and temporary work assignments, as of 2021, PROHUMAN APT ranks in the Top 3 HR providers in Romania.

The Customer Service Representative provides functional and/or technical support for resolution of customer problems, incidents, issues, requests and queries. They liaise with other support teams, or product teams as required to resolve requests/issues in a timely manner and ensures proper documentation, notification, escalation, and tracking and follow up of all incidents. Primary responsibilities are focused on customer contact, not transaction processing.

Requirements:
- Customer Interaction Handling;
- Problem Solving & Escalation Management;
- Data Quality;
- Operational Excellence;
- Service Level Agreement handling;
- Organization skills, attention to detail and follow through to resolve any outstanding issues;
- Good technical aptitude with an ability to learn quickly;
- Fluent in French and at least Upper Intermediate English;
- Time management and administrative skills;
- Written and verbal communication skills; manages internal communications and external/client communications with assistance;
- Discretion, professionalism, confidentiality and judgment;
- Computer literacy and working knowledge of Microsoft Office;
- Ability to operate office equipment (e.g. fax, photocopier, and phone);
- Team player with interpersonal and conflict management skills;
- Self-Motivated, positive attitude and approach;
- Flexibility to take on additional responsibility and tasks when required.

Responsibilities:
- Receives and logs internal and/or external customer problem/request/issue and ensures proper documentation;
- Performs customer request/problem identification and follows defined procedures to resolve correctly. Documents troubleshooting efforts and customer information in data capture tool and when required, transfers call or promptly notifies responsible party for resolution;
- Performs incident notification and escalation to ensure problems/requests/issues are communicated effectively and receive proper management attention;
- Develops and maintains knowledge of customer and customer specific business environment;
- Develops and maintains an understanding of customer Service Level Agreements and department’s/product’s key performance requirements;
- Develops and maintains product knowledge, industry knowledge, and business and professional skills by participating in on-the-job training and classroom training;
- Shares information required for the team to be successful;
- Demonstrates understanding of the customer’s business needs or market and maintains high customer satisfaction ratings;
- Develops and maintains incident management and knowledge management tools, client information systems, and service desk procedures;
- Seeks opportunities to improve knowledge, skills, and performance by reviewing knowledge base content, practicing skills and being receptive to coaching and constructive feedback;
- May promote client products and services by suggesting additional or alternative products to meet customer’s needs;
- May perform follow up on incidents with customer to ensure customer satisfaction;
- May act as the primary knowledge resource for a product/service and use this knowledge to raise process and/or procedure improvement opportunities to supervisor/team lead;
- May identify root causes for customer dissatisfaction and recommend solutions to improve overall customer satisfaction;
- May take accountability for effectively handling senior level escalations or customer complaints received via various sources;
- May assist with monitoring and tracking incidents to ensure resolution occurs within the customer Service Level Agreement;
- May complete and resolve non-call customer contact requests received by mail, web or email;
- May complete outbound customer contacts to resolve customer issues or recommend products or services, e.g., request bill payment, follow up on customer issues;
- May deliver new hire training and refresher training, make recommendations for changes and enhancements to existing training content, and assist in design and creation of relevant training material.

Job Code: 180516AMM